Summary
Overview
Work History
Education
Skills
Languages
Timeline
Alexandra Nicolier

Alexandra Nicolier

Leamington Spa,United Kindgom

Summary

Determined and proactive Executive Assistant works with urgency to anticipate needs of senior-level executives. Thrives in fast paced, dynamic environments and employs professionalism and superior communication skills to meet client and company needs.

Expert in strategic planning and organisation and providing comprehensive support to company leaders. Dedicated to excellent service, client satisfaction and team communication.

Overview

26
26
years of professional experience
6
6
years of post-secondary education

Work History

Senior Executive Assistant

Merck Life Science
Remote working
06.2015 - Current
  • Maximised Executives' productivity by ensuring forward-looking diary management.
  • Scheduled Board of Directors meetings, assisting with meeting materials, resources, and agendas.
  • Drove meeting success by compiling clear, error-free briefing documents, using SharePoint to access and manage information.
  • Facilitated smooth communication between CEO and members of staff.
  • Collaborated with admin teams, human resources, and finance department on special projects.
  • Assigned work to appropriate members of staff on behalf of CEO.
  • Coordinated events and conferences, offering support with set-up and resources to guarantee smooth operations for up to 600 participants.
  • Organised and coordinated manager conferences involving up to 30 attendees.
  • Made travel arrangements and booked accommodation for executives.
  • Processed and reconciled expenses for my manager with zero error, using Concur.

Sales and Service Manager assistant

Merck Life Science
Guyancourt - France
03.2012 - 06.2015
  • Key user for Salesforce.com & ServiceMax : liaison with internal and external stakeholders
  • Meeting with chief executives to update them on the day to day basis on the business performance
  • Contract management for clinical partner portfolio
  • Maintained sales documentation and customer records in company database.
  • Participated in staff meetings to develop strategies.

Sales assistant Supervisor

Merck Life Science
Guyancourt - France
07.2010 - 03.2012
  • Identified operational problems and proposed solutions to management, improving service efficiency.
  • Led by example to maintain team motivation, ensuring daily tasks were performed accurately and efficiently.
  • Quarterly Reporting to French Sales Director and to Sales Area Director
  • Organised team work, created team member objectives & development training plans
  • Led Mid-Year & End-Year reviews and promoting plan
  • Participated to Staff recruitments

Executive Assistant

Ergostyle SA
Le Mont-sur-Lausanne - Switzerland
09.1997 - 09.2003
  • Coordinated events and conferences, offering support with set-up and resources to guarantee smooth operations.
  • Organised and coordinated manager conferences involving up to 150 attendees.
  • Answered phones and took messages or routed calls to correct people.
  • Made travel arrangements and booked accommodation for executives.
  • Managed petty cash reimbursements and reconciliation.
  • Business authorized representative (01/2002)

Education

Higher National Diploma - Business Administrator Level 3

CMI - Chartered Management Institute
05.2021 - 02.2023

Certificate of Higher Education - Executive Assistant

CEFCO - Centre romand en formation continue, Lausanne, Switzerland
09.2000 - 06.2002

A-Levels - Business and administration

CESSEV - Ecole supérieure de commerce, Burier, Switzerland
09.1990 - 06.1993

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Skills

  • Efficient diary coordination
  • Travel arrangements
  • Expense reporting
  • Efficient under pressure
  • Meticulous attention to detail
  • Travel coordination
  • Schedule management
  • Event planning
  • Dedicated team player

Languages

French
Native
English
Fluent
German
Upper intermediate (B2)
Italian
Elementary

Timeline

CMI - Chartered Management Institute - Higher National Diploma, Business Administrator Level 3
05.2021 - 02.2023
Senior Executive Assistant - Merck Life Science
06.2015 - Current
Sales and Service Manager assistant - Merck Life Science
03.2012 - 06.2015
Sales assistant Supervisor - Merck Life Science
07.2010 - 03.2012
CEFCO - Centre romand en formation continue - Certificate of Higher Education, Executive Assistant
09.2000 - 06.2002
Executive Assistant - Ergostyle SA
09.1997 - 09.2003
CESSEV - Ecole supérieure de commerce - A-Levels, Business and administration
09.1990 - 06.1993

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Alexandra Nicolier