Alina Königbauer
Senior HR Operations Specialist
Haag an der Amper
Summary
Detail-oriented Senior HR Operations Specialist with a proven track record of setting up and optimizing HR operational processes tailored to organizational needs. Adept at leveraging tools and technology to enhance efficiency and compliance within HR functions. Strong in stakeholder management, effectively collaborating across departments to align HR strategies with business objectives. Skilled in adjusting HR policies to support company goals, with a demonstrated ability to manage multiple projects simultaneously in fast-paced environments. Highly committed to fostering a positive and productive workplace through HR Operations excellence.
Overview
5
5
years of professional experience
5
5
years of post-secondary education
Work History
Senior HR Operations Specialist
Lilium GmbH
09.2023 - Current
- Acting as a mentor for HR Operations team, providing support to Head of People Services Department through leading team's meetings, overseeing and analyzing incoming requests and defining needs of improvement in various HR processes, as well as training new team members. Acting as a point of escalations for critical HR Operations related requests.
- Overseeing the daily operations of HR functions, including employee onboarding, offboarding and compliance.
Ensure HR processes are efficient, consistent, and in compliance with company policies and legal requirements. - Identifying, developing, and implement improvements to HR processes and tools to enhance operational efficiency and employee experience. Leverage HR technology to streamline processes and ensure accurate data management and reporting. In particular worked on improvement of Onboarding process (covered through Enboarder tool), implementation of the Offboarding process with WorkWize and improvement of different HR Operations processes e.g. visa application, relocation, payroll administration.
- Reviewing, updating, and implementing HR policies to align with company objectives and evolving legal standards. Collaboration with stakeholders to ensure policies are communicated effectively and consistently applied across the organization.
- Building and maintaining strong relationships with key stakeholders, including department heads and senior management, to ensure HR operations support business needs.
Serving as a trusted advisor to management and HR Business Partners on HR operational matters, providing insights and recommendations based on best practices. - Leading and managing multiple HR projects simultaneously, ensuring timely delivery and alignment with business goals.
Coordinating cross-functional teams to drive project success, including system implementations, policy rollouts, and process enhancements. - Ensuring compliance with local, state, and federal regulations, including labor laws and data protection requirements as well as improving internal HR Operations processes to meet the internal and external audit requirements.
HR Operations Specialist
Elasticsearch GmbH
12.2022 - 05.2023
- Incorporated employee feedback and partnered with senior leaders to to improve processes, establish and develop HR policies and procedures for Elastic in Germany and Nordics. Main goal for the first quarter was to update internal processes and policies to minimize manual work and use HR Tech Stack on its maximum capacity.
- Developed and maintained positive relationships with external vendors, insurance providers and benefits administrators to establish trust and rapport. The main goal during first quarter was to set up a process for benefits enrollment in Nordics, solve current issues with bAV providers in Germany and set up enrolment and de-enrolment process working together with external benefits provider and insurance companies.
- Reviewed existing time off policies in Nordics and proposed policy optimization for annual leave based on current market standards in Sweden, Norway and Denmark. Cleaned up internal policies and procedures for maternity and paternity leave in above mentioned countries.
- Reviewed current overall policies and procedures for the countries in my responsibility (Germany, Switzerland, Denmark, Sweden and Norway), created detailed process documentations for internal HR Operations team in form of Playbooks.
- Managed payroll processing and benefits to compensate employees for service rendered in collaboration with internal payroll and benefits teams.
- Partnering with internal legal council and employee relationships teams reviewed current processes in Germany and adjusted those to make sure the BU acts in compliance with German labor law.
- Dealt with employees and managers requests through ticketing system on daily basis.
People Operations Manager
relayr GmbH
10.2021 - 11.2022
- Assisting in development and implementation of personnel procedures and policies, providing guidance and interpretation for HR operations.
- Ensuring legal compliance of HR regulations and applicable employment laws, updating policies and procedures as required.
- Providing support to the employees and managers in various HR-related topics.
- Preparing paperwork, scheduling and facilitating smooth new hire onboarding process, coordination with cross-functional departments to deliver a great first-day experience.
- Handling all administrative tasks, including entering data into HRIS and auditing for accuracy and compliance.
- Preparing monthly payroll information for the external payroll provider, including the communication with authorities in payroll related topics.
- Ensuring a smooth offboarding of the employees. Owning the offboarding process.
- Supporting employee in all relocation topics incl. visa applications.
HR Administrator EMEA
Acronis Germany GmbH
03.2021 - 07.2021
- Managing all HR Administration matters, including preliminary payroll & benefits management across all countries
- Managing employee updates in HRIS System (Workday) for all locations
- Maintaining employee files & other employee related documentation
- Creating contracts, amendments, updating personal files, creating employment confirmation letters
- Point of contact for employees on questions linked to HR Services
- Onboarding: ensuring smooth arrival of employees, including liaising with Recruitment team, being the main point of contact once candidates have accepted an offer, providing all necessary paperwork, liaising with payroll and benefit providers, updating HRIS, undertaking HR onboarding sessions and managing probation periods, where applicable
- Compiling reports on employee data as needed
- Responsible for submitting Payroll monthly inputs for all locations
- Partner with HR Generalist EMEA and international HR teams on additional projects and employee issues as required
- In collaboration with the Global HR team, assisting with annual activities such as the performance review process, promotion process and compensation review
- Identifying areas for improvement and recommending appropriate solutions to address the needs of a growing organization
- Ad hoc tasks in different areas
HR Assistant
DAZN DACH GmbH
02.2020 - 03.2021
- Answering employee and stakeholder request and inquiries
- Supporting employees through the entire life cycle
- Administration of employee data
- Maintaining HR personnel files (soft and hard copy)
- Creating all HR related documents (contracts, additional agreements, recommendation letters, certificates etc.)
- Supporting People Partner in annual performance and salary review process as well as in benefit and wellbeing projects
- Monthly payroll preparation;
- Creating HR reports
- Communication with authorities and health insurances.
Junior Recruiting Specialist
CANCOM SE
09.2019 - 02.2021
- Supporting in Employer Brand projects
- Operated and maintained applicant tracking and candidate management systems
- Pre-screened applicants and scheduled interviews with appropriate team members if needed
- Updated candidate profiles using Rexx
- Wrote job postings for the company on various websites
- Routed applicants to company website to apply for further processing
- Leveraged social media platforms and online job boards to advertise open positions and engage with potential candidates
- Creating Recruitment Reports
- Recruitment Hotline.
Education
HR And Controlling
Professional School
04.2017 - 05.2019
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Kiew National Linguistic University
09.2012 - 05.2015
Skills
- Microsoft Office
Social Insurance and Taxation
Labor Law
HRIS: Workday, Rexx, Oracle for HR, BambooHR
Communication Skills
Payroll coordination
Benefits and compensation
Analytical and Critical Thinking
Teamwork and Collaboration
Timeline
Senior HR Operations Specialist
Lilium GmbH
09.2023 - Current
HR Operations Specialist
Elasticsearch GmbH
12.2022 - 05.2023
People Operations Manager
relayr GmbH
10.2021 - 11.2022
HR Administrator EMEA
Acronis Germany GmbH
03.2021 - 07.2021
HR Assistant
DAZN DACH GmbH
02.2020 - 03.2021
Junior Recruiting Specialist
CANCOM SE
09.2019 - 02.2021
HR And Controlling
Professional School
04.2017 - 05.2019
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Kiew National Linguistic University
09.2012 - 05.2015
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