DANIELA KOENIG

Work History

Office Manager / Finance / People Assistant

Fluid Design GmbH

München, Bavaria

07.2023 - Current

Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
Optimized office space utilization, leading to more efficient and productive work environment.
Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
Maintained up-to-date client records, enabling prompt and accurate invoicing.
Collaborated with the sales team to ensure accurate and timely billing for all clients.
Assisted in monthly financial reporting, providing key insights into outstanding invoices and revenue projections.
Assisted with annual audits by compiling organized and accurate invoicing records for auditor review.

Office Manager / People Assistant / Event Manager/, Chief Happiness Officer

Designit Germany GmbH

04.2016 - 05.2023

Leading and managing two of the leading offices (Munich/Berlin) in Germany ensuring the spaces are functional, creative, and always innovative for our employees, clients, and visitors
Creating a positive and energetic work environment
Responsible for the selection and hiring of new talent for the company by assisting in the review, interviewing, and drafting of contracts for the selected executives
Providing day to day operational and general administrative support by taking care of contracts, updating personal files and administrating employees changes in the HR System Organizing team events to promote expansion, motivation, and increased brand awareness Main contact person for all IT issues (hardware and software)
Coordination of Marketing events including the monitoring of all logistics and the delivery of the highest level of service and quality
Since 2020, also customizing and ensuring a safe office before, during and after Covid-19 with compliance to all security measures and support of employees in the home office
Supporting and implementing ideas from the design team Implementation of ISO 27001 (Security) certification for the German offices
Main GDPR contact person

Office Manager / Design Assistant

frog Design Europe GmbH

Munich

01.2012 - 03.2016

Responsible for the Munich Office by creating a unique, dynamic and professional working environment
Execution of several designs for the company which turned out to be extremely successful to create a professional and beautiful design environment.
Working closely with Creative directors on all aspects in setting up the design for the Studio.
Main contact for all internal and external events
Organizing several product presentations for customer products

Office Manager / Marketing Assistant / Sales Assistant

Red Hat GmbH

Munich

01.2007 - 01.2012

Handling all facility matters for the EMEA Headquarter based in Munich
Successfully organizing every Munich based Event, either eternal or internal - including the support of all company owned software trainings
Team assistance for successful projects
Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
Coached new hires on company processes while managing employees to achieve maximum production.

Executive Assistant / Office Manager

Result Group GmbH

Munich

01.2004 - 01.2007

Answered high volume of phone calls and email inquiries.
Organized and coordinated conferences and monthly meetings.
Processed travel expenses and reimbursements for executive team and senior management group.
Screened calls and emails and initiated actions to respond or direct messages for managers.
Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Used advanced software to prepare documents, reports, and presentations.
Worked with senior management to initiate new projects and assist in various processes.

Exhibition Designer

Meplan GmbH

Munich

01.2000 - 01.2004

Conceptualizing, developing, designing, producing, installing and maintaining permanent and temporary exhibits imposed by space and budget.
Worked with technical teams to effectively incorporate lighting, sound and other features.
Used ACAD to create computer-generated three-dimensional visuals for effective presentation.
Managed time efficiently in order to complete all tasks within deadlines.

Summary

Overview

Work History

Office Manager / Finance / People Assistant

Office Manager / People Assistant / Event Manager/, Chief Happiness Officer

Office Manager / Design Assistant

Office Manager / Marketing Assistant / Sales Assistant

Executive Assistant / Office Manager

Exhibition Designer

Education

Bachelor of Science - Interior Design

High School Diploma -

Skills

Certification

Hobbies

Timeline

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