Han Thi Oo
Bonn
Summary
Grant Management
I was involved in executing the grant from USAID on the Flagship project. I contributed in the financial reporting and reviewing the reports from sub recipients. I was involved in sub-grant agreements and assessed the implementing partners financial and operational capacity.
Budget and Finance
UNAIDS has an agreement with local NGO and we do Community-led monitoring of HIV services. I am responsible for the implementation of contract, payments and deliverables. I have to check the financial report and audit report submitted by the partners to make sure that funds are spent as per agreed budget line. I manage country’s office operation budget and monitor the donor’s fund on office operations.
Procurement
We have issued commercial and non commercial contracts to strengthen the community led multi stakeholder leadership. I participated in the selection panel, arranged the contract and prepared periodic financial report. UNAIDS has management dashboard and I use that platform to monitor management efficiency and risk register.
HR
I was the Chair of HR working Group for UN OMT Myanmar in the second half of 2022. I am also good at human resources activities and I have contributed a lot regarding the staff welfare to UN SA during the difficult times in Myanmar. I was one of the organizers for UN day event. We did a lot for UN day family events such as painting competitions, essay competitions and costume parade.
Administration and logistics
I was the Chair of UN Myanmar Admin Working Group in the first half of 2020. I had a chance to participate in International Conference on AIDS and STI in Africa (2021 ICASA). It was a high-level event organized in Durban and UNAIDS was the main contributor. I provided logistical and administrative support. Since UNAIDS Myanmar is in a standalone building, I am responsible for the property and facility management. I am also the learning and agency security focal for Myanmar Country Office.
Overview
28
28
years of professional experience
11
11
years of post-secondary education
4
4
Languages
Work History
Officer (Budget and Allocations)
UNAIDS Global Center
Bonn
04.2021 - Current
- Develop and Maintain Database Monitoring Tools for extrabudgetary fund and staff costs
- Contribute to Budget Development and Reporting
- Financial Planning and Support Effective Financial Management
- Ensure Accurate Budget Analysis and Consistency
- Maintain accurate records related to workplans, budgets, and ERP modules to resolve issues related to awards, funding sources, and positions
- Improved department efficiency by streamlining and implementing policies and processes.
- Managed departmental budgets effectively, ensuring optimal allocation of resources for necessary equipment and training.
- Established effective relationships with key stakeholders both internally and externally for increased collaboration opportunities.
Senior Associate (Office Administration)
UNAIDS Myanmar Office
Yangon
11.2003 - 04.2024
- General administrative support
- Ensures the smooth running of the office by maintaining close contact with a broad range of staff at all levels throughout UNAIDS
- Serves as a focal point for all HR, financial, security and facility management matters, answers queries and provides ongoing advice and/or resolves issues
- When required, prepares administrative guidelines and ensures their implementation and conducts meetings, trainings and other forms of capacity building to brief other staff on new and/or revised rules and procedures
- Ensures that all necessary administrative authorizations are obtained, that all mandatory requirements are fulfilled and that all relevant UNAIDS systems and registers are maintained up to date and to standard
- Provides administrative support and general office assistance, including but not limited to collecting, screening and distributing incoming correspondence and documents, processing and following up on requests from and to a broad range of internal and external partners including UNAIDS, governmental institutions, national civil society organizations, UN agencies and other international organizations, and other institutional stakeholders
- Maintains office/programme/project files for completed and on-going activities in paper or electronic form for monitoring purposes as required
- Produces ad hoc administrative reports as required
- Maintains stationary and other supplies and provides office troubleshooting and general assistance support to staff in the office, as required
- On own initiative or as instructed, drafts or prepares in final version general and administrative correspondence
- Checks correspondence submitted for clearance for consistency, style, accuracy and compliance with corresponding rules and procedures
- Prepares presentations, edits documents or liaises with originators to eliminate deficiencies, when necessary
- Supervises other UNAIDS staff as per the organizational unit’s organigram and guides and supports others as required
- Support to substantive programme and operational development and implementation
- Provides assistance in the implementation of department / division / office /programme / project substantive activities such as: organizes or assists with the organization or coordination of meetings, seminars and training workshops; preparing notes, meeting minutes, agendas, hand-outs and other materials for the events; preparing and/or coordinating office/programme/project travel plans and visits for the responsible staff or external stakeholders
- Performs routine research activities, collects and compiles statistical and other qualitative and quantitative information from a variety of sources on subjects relevant to the department / division / office / programme / project substantive activities to facilitate preparation of reports, working papers, and presentations with minimal or appropriate guidance, as required
- Prepares contracts and obtains necessary approvals, monitors expiration dates, tracks payments and deliverables
- Within the delegation of authority, liaises with official contacts on administrative and organizational issues related to the involvement of government, donors, partners and beneficiaries in substantive activities as well as on issues related to collaboration with other UN agencies
- If requested, participates in meetings, committees, selection processes and alike undertaking administrative, organizational, coordination or substantive – within the delegation of authority - arrangements, drafting documents and reports and providing administrative procedural advice
- Financial transaction and monitoring support
- In compliance with UNAIDS financial rules and reporting policies, carries out transactions using the designated corporate platforms and systems, ensuring accuracy of budget lines, records, receipts, payments, balances, expenditures and other data
- Maintains and monitors financial records and daily transactions, including but not limited to reviewing financial documents to record and reconcile expenditures, balances, payments, statement of accounts and other records
- Selects and enters data, makes additional calculations and ensures inclusion of all relevant data; checks sources and verifies accuracy; identifies discrepancies and remedies these, seeking advice from supervisor and/or others, when necessary
- Draft reports for budget preparation and audits
- Brief and assist staff on basic financial procedures and requirements with respect to payments, entitlements, banking and currency control provisions and other requirements relating to accounts and finance
- Within the delegation of authority, provides advice on appropriate procedures to be observed in the disbursement of funds and in monitoring and effective fund utilization
- Perform other related duties as assigned, including replacing and/or backstopping for others
- Trained and supported new team members, maintaining culture of collaboration.
- Collaborated with cross-functional teams to drive successful completion of complex projects within deadlines.
- Streamlined operational efficiency by identifying areas for improvement and proposing actionable solutions.
Operations Officer (P2, Stretch Assignment)
UNAIDS South Africa
Pretoria
09.2021 - 05.2022
- Office Premises and Services Management
- Budget Management and Control
- Operations Management and Oversight
- Operations Capacity Building
- Established positive and effective communication among unit staff and organization leadership, reducing miscommunications, and missed deadlines.
- Built and strengthened relationships across functional leadership areas to keep revenue development and operational plans interconnected and effective.
Short Term Assignment in Geneva
UNAIDS Geneva
Geneva
01.2008 - 02.2008
- Review and processing of obligations and payment requests
- Review of the financial management capacity of country offices
- Proven ability to learn quickly and adapt to new situations.
Secretary Cum Programme Assistant
UNICEF Myanmar Office
Yangon
02.2002 - 11.2003
- Contribute in the preparation of documentation on UNICEF assisted projects for annual, midterm and quarterly reviews, prepare minutes and notes for the record on programme issues
- Produce Maps, tables and multimedia presentations for donor proposals, reports and other presentations as required by the Health/Nutrition Section
- Prepare the travel requests, arrangements for travel and travel claims for the section including the travel for the counterparts if/when sponsored by the section
- Ensure that the Section documents available and easily accessible to the staff members and to the supervisors
- Undertake field monitoring of project activities with special emphasis on supply issues and cash advance status
- Ensure that the outgoing documents from the section are formatted as described in UN Guidelines, translate routine correspondence, draft outline correspondence on behalf of the project Officers
- Maintain log of counterparts, visitors and other partners including NGOs and INGOs
- Organize and maintain reference materials properly and up-to-date, arrange or copy documents as necessary and distribute accordingly
- Assist in the preparation of financial status for the donors
- Provide secretarial support to the section in typing all correspondence, receives visitors and arranges for meetings, maintain calendar of appointments for supervisor and section; arranges office supplies and stationaries
- Translate English to Myanmar when producing IEC materials for the respective projects
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
Accountant & Data Controller of Reinsurance
Mitsui Sumitomo Insurance Co., Ltd.
Yangon
04.2000 - 02.2002
- Company Overview: (Yangon Representative Office)
- Prepare monthly cash flow by using Quicken (Accounting Software)
- Withdraw Cash from the bank monthly
- Handle all the cash (USD, FEC, Kyats)
- Record the expenses in the cash book and general ledger
- Assist the auditors during auditing
- Arrange Income-tax for all the staff including GM
- Prepare the data entry for clients & update the checklists
- Prepare the budget of Premium income Yearly
- Maintain all the records of reinsurance matters
- (Yangon Representative Office)
- Gathered financial information, prepared documents, and closed books.
- Reconciled accounts and reviewed expense data, net worth, and assets.
Secretary to General Manager
Mitsui Sumitomo Insurance Co., Ltd.
Yangon
01.1999 - 03.2000
- Company Overview: (Yangon Representative Office)
- Control the filing system
- Prepare letters of correspondence for General Manager
- Responsible for the Travel arrangements including the application of stay permit & multiple re-entry visa
- Handle Incoming & outgoing faxes
- Control the stationery of office
- Arrange necessary preparations for the Seminar as well as the meetings
- (Yangon Representative Office)
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
Account Assistant & Secretary
Fujita Corporation, Myanmar Branch
Yangon
06.1997 - 12.1999
- Control the petty cash & record the transactions in the cash book
- Prepare business letters for General Manager
- Set up the appointments with Government Officials
- Prepare Minutes of the meeting whenever necessary
- Ticketing & reservation for General Manager
- Handle withholding tax of General Manager as well as file the income tax return of the Company at Company Taxation Office every year
- Managed accounts payable and receivable processes, maintaining healthy cash flow for the company.
- Assisted in tax preparation efforts by gathering relevant documentation and providing accurate information for filings.
- Enhanced financial reporting accuracy by diligently reconciling accounts and analyzing discrepancies.
Education
B.A. (Hons) - English
Yangon University
Yangon 01.1992 - 01.1998
Diploma - Accounting
London Chamber of Commerce And Industries
Yangon 01.1992 - 01.1994
Diploma - Development Studies
Yangon University
Yangon 04.2003 - 12.2003
Diploma - Secretarial Skills
Stamford City Business Institute
Yangon 10.2006 - 12.2006
Master - Public Administration
Institute of Economics
Yangon 09.2007 - 08.2009
Certificate - Training of Trainers
American Centre
Yangon 11.2011 - 12.2011
Skills
Budget Planning
Team collaboration
Multitasking Abilities
Operational efficiency
Resource allocation
Office administration
Resource management
Operations management
Asset management
Cost reduction strategies
Training
- Sales & Marketing Management training, 2001, Singapore
- On-job English language training, 2003, UNICEF
- Regional UNAIDS Local staff training for Asia & Pacific, 2004, Overseas
- HIV/AIDS in the Workplace Training, 2005, UN
- Training of Trainers Workshop on Avian and Human Pandemic Influenza, 2006, WHO
- Behaviour Change Communication training workshop, 2006, Burnet Institute
- UN Common Services Workshop, 2006, UN Operations Management Team
- HIV/AIDS awareness training, 2010, UN Cares Program
- Basic First AID Training, 2010, Myanmar Red Cross Society
- Training of Trainers for Community Leaders, 2011, American Centre Burma Training Program
- Enterprise Resource Planning (ERP Training), 2011, UNAIDS Bangkok
- UN Common Procurement workshop, 2012, UN High Level Mission on Common Procurement
- IPSAS orientation on line training, 2014
- UNAIDS LEADERSHIP PROGRAMME FOR WOMEN, 10/29/18, 11/02/18, Turin
- PRINCE 2 Project Management Practitioner Training
Personal Information
- Place of Birth: Yangon
- Date of Birth: 02/08/74
- Nationality: Myanmar
- Marital Status: Married
Timeline
Operations Officer (P2, Stretch Assignment)
UNAIDS South Africa
09.2021 - 05.2022
Officer (Budget and Allocations)
UNAIDS Global Center
04.2021 - Current
Certificate - Training of Trainers
American Centre
11.2011 - 12.2011
Short Term Assignment in Geneva
UNAIDS Geneva
01.2008 - 02.2008
Master - Public Administration
Institute of Economics
09.2007 - 08.2009
Diploma - Secretarial Skills
Stamford City Business Institute
10.2006 - 12.2006
Senior Associate (Office Administration)
UNAIDS Myanmar Office
11.2003 - 04.2024
Diploma - Development Studies
Yangon University
04.2003 - 12.2003
Secretary Cum Programme Assistant
UNICEF Myanmar Office
02.2002 - 11.2003
Accountant & Data Controller of Reinsurance
Mitsui Sumitomo Insurance Co., Ltd.
04.2000 - 02.2002
Secretary to General Manager
Mitsui Sumitomo Insurance Co., Ltd.
01.1999 - 03.2000
Account Assistant & Secretary
Fujita Corporation, Myanmar Branch
06.1997 - 12.1999
Diploma - Accounting
London Chamber of Commerce And Industries
01.1992 - 01.1994
B.A. (Hons) - English
Yangon University
01.1992 - 01.1998
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