Hiba Ayyoub

(A) Controls the education staffing table; prepares RPAs in connection with the staffing table including teaching and other posts together with supporting documents;

(B) Controls the scholarships programme in the Department;

(C) Supervises the work of the clerical staff in the Department;

(D) Drafts letters on the subjects of his/her functions and handles related correspondence especially those related to vocational and training aspects;

(E) Assists his/her supervisor in the preparation of the annual budget estimates related to staffing;

(F) Participates in reviewing the class formation including posts of Head Teachers, Assistant Head Teachers, Teachers and School Attendants;

(G) Collects, compiles and analyses statistical data related to staffing and maintains up-to-date relevant records and files;

(H) Maintains the Personnel Directive, staff management instructions and the Organizational Chart Management.٠،

A. Directs and supervises the administrative work of the Department including finance, personnel administration, and supply matters, in particular:
i.Prepares the departmental operating and project budget estimates and controls expenditures
ii.Prepares staffing table proposals and RPAs; maintains staffing table records.
iii.Ensures the provision of various supplies and maintains appropriate records thereof.
iv.Prepares contract proposals services for consideration by the Field Contracts Committee and
v.Reviews bills received to ensure their accuracy and conformity to contract terms.
C. Collects, compiles and analyses statistical data related to the Programme
records and files on the Departments activities and staff.
D.Maintains up-to-date records of the Departments projects andprepares progress reports on the
implementation of funded projects.Assists in the administration of fellowshipsgrants if available in the Field.
G- Preparing budget
H- Preparing proc. plan for Education programme

*Controls the education staffing table; prepares RPAs in connection with the staffing table including teaching and other posts together with supporting documents;
*Controls the scholarships programme in the Department;
*Supervises the work of the clerical staff in the Department;
*Drafts letters on the subjects of his/her functions and handles related correspondence especially those related to vocational and training aspects;
* Assists his/her supervisor in the preparation of the annual budget estimates related to staffing;
*Participates in reviewing the class formation including posts of Head Teachers, Assistant Head Teachers, Teachers and School Attendants;
*Collects, compiles and analyses statistical data related to staffing and maintains up-to-date relevant records and files;
*Maintains the Personnel Directive, staff management instructions and the Organizational Chart Management.

٠Receives and checks the users' requirement consolidates all the LORs within the planned procurement schedule and assist in processing the purchasing cycle. Drafts bid invitations, analyses bids, recommends most economic procurement source, raise Purchase Orders (PO), maintains documents of POs' packages including bids and offers received from suppliers, ensures confidentiality of offers, and reports users for the delivery date of goods. Assists in market research to obtain market information. Maintains complete Suppliers' Company profiles,updates the approved suppliers list. Assists in preparing the LCP/ACP documentation for the awarding authority of contracts. Prepares the packages of the requested contracts for audit observation and prepare records of purchase orders through proper filing system, Prepares submissions, reports, drafts letters, statistics related to his/her function. Announce for the sale of scrap itemsand prepare Bill of Sale (BOS),

*Examines claims and other supporting documents; verifies their authenticity and accuracy based on the applicable financial rules and regulations; prepares accounting vouchers in Accounts Payable or General Ledger Module in the FMSafter verifying the existence of budget allotments, hard commitments, and/or account balances as applicable;
*Checks, classifies payroll transactions including Home-Office-Home (HOH) deductions and private telephone calls deductions.
*Prepares cash and bank payment vouchers
*Maintains the records of all agreements between the Agency and external entities and separated staff members e
*Prepares prepayments, debit notes and adjustment vouchers in accounts payable module in respect of internal and external vendors;
*Assists the supervisor in processing temporary assistants and casual laborers payroll;
*Assists the supervisor in reconciling payroll codes and processes necessary Journal Vouchers in the General Ledger Module;

 Repairing vouchers (Bank and Cash Payments).
 Carrying forward all posting payments to subsidiary ledger.
 Repairing trial balance.
 Repairing balance sheet