Jala Aliyeva

· Performing employee engagement activities: organizing staff events, team building activities on monthly basis and leading the company’s social committee

· Creating content, designing company’s SharePoint news portal. Close cooperation with company’s Communication and Marketing representatives to support in promotion of monthly campaigns

· Preparation of presentations and promo materials for conferences, forums, and exhibitions

· Overseeing the preparation of documentation for contracts, bids, tenders

· Managing close-out reports for all project management portfolios

· Developing and implementing project communication strategies

· Oversee and support all administrative duties in the office and ensure that office is operating smoothly

· Develop office policies and procedures, and ensure they are implemented appropriately

· Participating actively in HSE meetings, safety talks, toolboxes, training sessions

· Independently handling general office administration tasks and managing service requests

· To guide and oversee the operations of the Travel Section with an eye on reporting and communication, while leasing with other departments to ensure smooth travel for all employees and business visitors

· Providing support to HR in terms of employee engagement strategy

· Engagement with local communities to maintain the company's profile

· Organizing and leading social events in accordance with the company’s strategy

· Provision of translation services to PD (Program Director) when required

· Liaising with potential clients and partners competently

· Planning and organizing events and promo materials for monthly campaigns

· Preparation presentations on company products

· Creating and delivering media relations content and media outreach

· Assistance in planning of marketing and sales strategy

· Coordinating project actions implementation on weekly basis

· Supporting HR in recruitment efforts, scheduling job interviews and assisting in interview process

· Updating paperwork, maintaining documents, and word processing

· Performing general office duties and errands

· Coordinating events as necessary

· Coordinating relationships with vendors, service providers, ensuring that all items are invoiced and paid on time

· Using a range of office software, including email, spreadsheets, and databases

· Participating in negotiations and corresponding with project partners

· Assisting the accountancy: preparing purchase and payment orders, sending bank statements to the clients, issuing invoices to customers and external partners, as needed

· Participating in negotiations and corresponding with project partners

· Supervising tasks assigned to project workers as instructed by the manager

· Keeping records of all information related to project for documentation

· Coordinating travel needs, schedules and meetings

· Taking notes during meetings, preparing presentations and reports

· Registering incoming and outgoing documents and translation of required documents

· Coordinating with IT department on all office equipment

· Using a range of office software, including email, spreadsheets, and databases