Jingwen Yang
Records And Archives Management
Bonn
Summary
As an Information Management Officer at the United Nations Framework Convention for Climate Change (UNFCCC), I offer over two decades of robust expertise spanning information, records, and archives management, digital preservation, archival description, multimedia management, business process management, web archiving, and project and program management.
Renowned for my dynamic and innovative approach, I boast a distinguished track record of delivering projects with precision and excellence across diverse sectors, including both private and governmental realms. My leadership prowess extends to adeptly managing multicultural teams, driving successful outcomes through meticulous financial and human resource management. Proficient in formulating strategic work plans, conducting budget planning and reporting, and fostering a positive organizational climate conducive to team performance and goal attainment.
Overview
40
40
years of professional experience
10
10
years of post-secondary education
Work History
Information Management Officer
UNFCCC
05.2008 - Current
- Lead and manage Archives and Records Management Program at UNFCCC Secretariat
- Formulate strategies, policies, procedures and guidelines for archives records and information management
- Design, configure, and implement archives and recordkeeping systems such as Preservica, AtoM, MirrorWeb, OpenText CM (TRIM), SharePoint, and MS Teams.
- Manage multimedia archival collections
- Manage digitization initiatives, including arranging and describing archival materials for preservation
Head Archives and Records Management Team
UNICTY
03.2003 - 05.2008
- Formulated archives and records management policies, procedures, and guidelines.
- Designed configured, and implemented TRIM for both physical and electronic records management, serving as system administrator.
- Provided guidance and training on records and information management.
- Led digitization of legacy records project
- Contributed to the ICTY Legacy/Archiving Working Group, collaborating on the development of the organization's completion strategy with renowned archivists
Procurement Assistant
UNICTY
07.2001 - 02.2003
- Processed requesition for goods and services
- Evaluated quotations/proposals/bids, and selected vendor based on quality, delivery time, payment terms, and other relevant factors.
- Prepared Purchase Orders and contracts, monitored deliveries, and resolved discrepancies to ensure compliance with contract terms.
- Managed vendor performance through routine reviews and evaluation of performance and compliance
Information Network Assistant & Custodian
UNICT
03.1997 - 06.2001
- Processed submission of evidence into Evidence Unit.
- Captured electronic documents into evidence archive system, incorporating metadata and applying security access protocols.
- Facilitated access to evidence for lawyers and court management, conducting comprehensive research.
- Collaborated with ICT on system migration from KeyFile to ZyFile
- Served as Acting Deputy Head of Evidence Unit from Sept. 2000 to Mar. 2001, supervising 16 staff and overseeing scanning project of over 20 million pages, completed on schedule and within budget.
- Held custodian role since 1998, responsible for handling confidential evidence and Chain of Custody materials.
- Deployed to Macedonia in Oct. 1999 post-war to collect evidence .
Budget, Contract & License Control Clerk
OPCW
12.1995 - 02.1997
- Tracked budget and expenditures for Information Systems Branch (IS) and inventory control
- Tracked procurement status for IS requisitions and contracts, coordinated procurement process
- Maintained section staff files and assisted recruitment and on-boarding processes
Senior Account Manager
Motorola (China) Electric Ltd - Cellular Infrastru
09.1990 - 06.1994
- Managed all customer accounts for Motorola cellular infrastructure systems, overseeing marketing, sales, customer relations, in-country project management, and after-sale services
- Supervised and managed performance of 8 junior account managers, project managers, and assistants.
- Recognized with award from Motorola China Inc. in 1992 for outstanding performance in achieving total customer satisfaction.
- Received two promotions during tenure with Motorola.
Assistant to Chief Representative
Alcatel – Standard Electric Lorenz AG
09.1986 - 08.1990
- Assisted Chief Representative in managing sales, projects, and customer relations in China for various Alcatel-SEL products, including digital telephone exchange systems, communication equipment, and control systems for railways and airports.
- Participated in commercial contract negotiations with technical expert teams from Alcatel-SEL headquarters and coordinated project implementation.
- Received one promotion during tenure with Alcatel.
Interpreter
Beijing Research Institute Of Applied Science
08.1984 - 08.1986
- Interpreted for seminars, workshops and meetings.
- Translated technical papers and research materials.
Education
Postgraduate Certificate - Records Management Studies, Archives Studies
University of Wales
Aberystwyth, UK 09.2008 - 06.2013
Bachelor of Arts - English Language And Literature
University of International Relations of Beijing
Beijing, China 09.1979 - 06.1984
Skills
Effective communication
Digital preservation
Archival description
Archives management
Information governance
Multimedia archives
Records migration
Web archiving
Project management
Effective communication
Timeline
Postgraduate Certificate - Records Management Studies, Archives Studies
University of Wales
09.2008 - 06.2013
Information Management Officer
UNFCCC
05.2008 - Current
Head Archives and Records Management Team
UNICTY
03.2003 - 05.2008
Procurement Assistant
UNICTY
07.2001 - 02.2003
Information Network Assistant & Custodian
UNICT
03.1997 - 06.2001
Budget, Contract & License Control Clerk
OPCW
12.1995 - 02.1997
Senior Account Manager
Motorola (China) Electric Ltd - Cellular Infrastru
09.1990 - 06.1994
Assistant to Chief Representative
Alcatel – Standard Electric Lorenz AG
09.1986 - 08.1990
Interpreter
Beijing Research Institute Of Applied Science
08.1984 - 08.1986
Bachelor of Arts - English Language And Literature
University of International Relations of Beijing
09.1979 - 06.1984