Microsoft Office 360
Kai Patrick Francis
Project Manager
Petershausen
Summary
Dynamic Unit Manager and Project Coordinator with 9+ years of experience managing complex, high-stakes projects in media and live event production. Skilled in streamlining processes, managing cross-functional teams, and delivering results in fast-paced, multinational environments. Adept at budgeting, resource planning, and fostering client relationships to ensure seamless project execution and stakeholder satisfaction. Bilingual in German and English, with a track record of enhancing operational efficiency and meeting tight deadlines under challenging constraints.
Overview
9
9
years of professional experience
4
4
years of post-secondary education
3
3
Languages
3
3
Certificates
Work History
UNIT MANAGER "GRIP-THE MOTORMAGAZINE"
Burda Studios GmbH
Munich
9 2022 - 9 2024
- Managed comprehensive production processes from conception to post-production and delivery to Client.
- Coordinated logistics, travel arrangements, and vendor negotiations for multiple teams for weekly National and International Productions.
- Ensured smooth, proactive communication with all stakeholders and Teams.
- Mentored junior staff members, supporting their professional growth within the project and the organization.
- Launched and monitored quality assurance practices for each phase of development.
- Collaborated with department heads to establish and enforce company policies and procedures.
- Conducted budget calculations for all projects within the department and Successfully conducted Salary and fee negotiations with Freelancers and Vendors for each Project.
UNIT MANAGER DOCUTAINMENT
Redseven Entertainment GmbH
Munich
02.2021 - 12.2021
- Managed the comprehensive production process from conception to post-production and delivery to client.
- Creation and implementation of production plans and daily call-sheets
- Conducted budget calculations as well as salary and fee negotiations with Freelancers and Vendors.
- Coordinated logistics, travel arrangements, and vendor negotiations for Cast and Crew for National and International Filming.
- Ensured and optimized smooth, proactive communication with all stakeholders and Teams.
- Mentored junior staff members, supporting their professional growth within the project and the organization.
- Promoted a culture of safety within the unit by enforcing strict adherence to protocols, guidelines, and infection control measures.
- Assisted in development and implementation of policies, procedures, and regulations for unit operations.
- Established strong relationships with local property owners for seamless location acquisition and negotiation processes.
PROJECT COORDINATOR / UNIT MANAGER
Plazamedia GmbH
Munich
05.2015 - 01.2021
- Managed comprehensive production processes from conception to post-event closeout and Client Sign-off.
- Conducted Location Scouting & technical on-site inspection for pre-production planning and Viability assessment.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Developed comprehensive project plans, outlining scopes, timelines, deliverables, and milestones.
- Facilitated frequent progress reports and presentations to keep management informed about ongoing activities within their respective domains.
- Coordinated projects and prepared call sheets for various live event productions, including live broadcasts of international matches and tournaments such as 2. Bundesliga, FIBA Basketball Champions League, SKY Austria (1st & 2nd Liga), Europa League and Champions League Matches.
- Oversaw live production operations for soccer and basketball events, including Austrian Liga, 2. Bundesliga, Europa League, Women's Champions League, international friendlies, and FIBA Basketball Champions League, as well as charity sporting events.
- Served as technical On-Site Supervisor for Amazon Radio Bundesliga Live, ensuring smooth technical operations during live broadcasts.
- Supported project leads with administrative tasks, including researching and testing innovative production concepts to enhance live and studio broadcasting efficiency.
PRODUCTION ASSISTANT
StoryHouse Productions GmbH
Munich
12.2014 - 03.2015
- Organized travel arrangements and logistical support for various film shoots, including booking flights, hotels, and coordinating camera crews, editors, and voice actors.
- Oversaw and monitored post-production processes to ensure timely delivery and quality standards were met.
- Prepared preliminary cost calculations and cost quotations, aligning project budgets with client and production requirements.
- Developed detailed shooting schedules to optimize time management and resource allocation during productions.
AUDIOVISUAL MEDIA CLERK APPRENTICESHIP
Autorenwerk GmbH & Co KG
Berlin
09.2011 - 07.2014
- Managed administrative, organizational, and logistical tasks related to planning, producing, and marketing audiovisual media, ensuring economic viability and project efficiency.
- Handled day-to-day office management tasks, including expenditure control, cash management, and customer invoicing.
- Reviewed production contracts to ensure legal and operational compliance.
- Organized travel arrangements and managed expense reporting for production staff.
- Prepared detailed TV shooting schedules and cost quotations, ensuring clarity and alignment with client and production needs.
- Coordinated and supervised on-site TV shoots, ensuring seamless execution and adherence to schedules.
- Oversaw post-production workflows to maintain quality and timely delivery.
- Prepared GEMA reports to meet copyright and licensing requirements.
- Scheduled and managed working freelance personnel to optimize productivity and resource allocation.
FREELANCE STAGE TECHNICIAN FOR EVENTS & CONCERTS
Diverse Employers
Munich
08.2010 - 08.2011
- Maintained order backstage during events by overseeing prop placement and ensuring smooth scene transitions.
- Contributed to efficient load-ins and load-outs through careful organization of equipment transport and storage practices.
- Collaborated with renowned companies such as Art Logic, Fournell Showtechnik, ES Company, Event Sportiva, and Exact Events, contributing to high-profile events and concerts for prestigious clients, including Audi, Red Bull, Cirque du Soleil, BMW, and McLaren.
- Assisted in construction of stages, platforms, rigging and presentation displays to meet client specifications and event requirements.
STAGEHAND FOR EVENTS AND CONCERTS
ES Company Eventlogistic Group
Munich
09.2009 - 07.2010
- Assembled and constructed stages and presentation displays according to event specifications.
- Managed the loading, unloading, and transportation of event equipment to ensure timely and efficient setups.
- Installed and organized cables and communication lines to support event technical requirements.
PIPEYARD WORKER (SEASONAL JOB)
Guardian Oil Services A Shawcore Company
Grande Prarie Alberta
12.2008 - 08.2009
- Managed the loading, unloading, cleaning, and maintenance of drill pipes, ensuring equipment readiness and adherence to safety protocols.
- Provided diverse technical support services to facilitate smooth operations and project efficiency.
- Assisted in rigging up and rigging down procedures, ensuring a smooth transition between drilling sites.
Education
Agile With Atlassian Jira Certification - Project Management Tools
Atlassian
Coursera 11.2024 - 11.2024
Google Project Management: Professional certification - Project Management
Google
Coursera 01.2024 - 11.2024
Audiovisual Media Clerk Apprenticeship - Media Production
Autorenwerk GmbH & Co KG
Berlin 09.2011 - 07.2014
Diploma in Audio Engineering & Mastering Engineer - Music Production
Music Support Group GmbH / Deutsche POP Music Academy
Munich, Germany 01.2009 - 2011.01
Advanced Open Water Certification - Scuba Diving
PADI
Roatán Honduras 12.2006 - 12.2006
Teaching Certification - Advanced Snowboarding
Canadian Association of Snowboard Instructors
British Columbia Canada 01.2001 - 01.2001
Skills
Advanced problem solving
Personal Information
Date of Birth: 09/01/85
Canadian and German Citizenship
Software
Microsoft Excel
ASANA
Trello
ClickUp
Canva
Adobe Lightroom
Jira
Interests
Snowboarding (Teaching Certification: Advanced Snowboarding), Photography, Scuba Diving (PADI - Advanced Open Water Certification)
Languages
English
Bilingual or Proficient (C2)
German
Bilingual or Proficient (C2)
French
Elementary (A2)
Interests
Snowboarding (Teaching Certification: Advanced Snowboarding)
Photography
Scuba Diving (PADI - Advanced Open Water Certification)
Certification
Agile With Atlassian Jira Certification
Timeline
Agile With Atlassian Jira Certification - Project Management Tools
Atlassian
11.2024 - 11.2024
Agile With Atlassian Jira Certification
11-2024
Google Project Management: Professional certification
10-2024
Google Project Management: Professional certification - Project Management
Google
01.2024 - 11.2024
UNIT MANAGER DOCUTAINMENT
Redseven Entertainment GmbH
02.2021 - 12.2021
PROJECT COORDINATOR / UNIT MANAGER
Plazamedia GmbH
05.2015 - 01.2021
PRODUCTION ASSISTANT
StoryHouse Productions GmbH
12.2014 - 03.2015
Audiovisual Media Clerk Apprenticeship
07-2014
AUDIOVISUAL MEDIA CLERK APPRENTICESHIP
Autorenwerk GmbH & Co KG
09.2011 - 07.2014
Audiovisual Media Clerk Apprenticeship - Media Production
Autorenwerk GmbH & Co KG
09.2011 - 07.2014
FREELANCE STAGE TECHNICIAN FOR EVENTS & CONCERTS
Diverse Employers
08.2010 - 08.2011
STAGEHAND FOR EVENTS AND CONCERTS
ES Company Eventlogistic Group
09.2009 - 07.2010
Diploma in Audio Engineering & Mastering Engineer - Music Production
Music Support Group GmbH / Deutsche POP Music Academy
01.2009 - 2011.01
PIPEYARD WORKER (SEASONAL JOB)
Guardian Oil Services A Shawcore Company
12.2008 - 08.2009
Advanced Open Water Certification - Scuba Diving
PADI
12.2006 - 12.2006
Teaching Certification - Advanced Snowboarding
Canadian Association of Snowboard Instructors
01.2001 - 01.2001
UNIT MANAGER "GRIP-THE MOTORMAGAZINE"
Burda Studios GmbH
9 2022 - 9 2024
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