Summary
Overview
Work History
Education
Skills
References
Timeline
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Kathleen E. Testa

Wilmington

Summary

Experienced in office management with a focus on improving operational efficiency in fast-paced environments. Skilled in analyzing processes to boost productivity and service quality. Exceptional organizational abilities with a talent for prioritizing tasks and meeting deadlines.

Overview

18
18
years of professional experience

Work History

Office Manager

TRUSKEY, INC.
Kennett Square
05.2020 - Current
  • Responsibilities include:
  • Bookkeeping
  • Purchase supplies and equipment as authorized by management
  • Monitor office supply levels and reorder as necessary
  • Pay supplier invoices in a timely manner and take all reasonable discounts
  • Pay any debt as it comes due to payment
  • Issue invoices to all customers
  • Pay Use Tax on untaxed material invoices
  • Ensure that receivables are collected promptly
  • Record cash receipts and make bank deposits
  • Conduct monthly reconciliations of all accounts to ensure accuracy
  • Provide information and reports to the external CPA to create the company's financial statements
  • Assemble information for external auditors as necessary
  • Maintain an orderly accounting filing system
  • Maintain the chart of accounts in the general ledger
  • Comply with local, state and federal government reporting requirements
  • Process and submit payroll
  • Provide clerical and administrative support to management

Graphics Assistant Manager & Purchaser

SPARKS EXHIBITS
Philadelphia
07.2007 - 05.2020
  • Responsibilities include:
  • Creating, organizing, entering and tracking purchase orders
  • Invoicing graphic jobs for clients
  • Maintain graphic inventory and run reports on a monthly basis
  • Estimating graphics costs for new jobs
  • Responding to vendor payment inquiries
  • Work with suppliers, contract administrators, and Account Payable to resolve invoice issues
  • Finding new vendors to outsource business or to help us locate new materials that are cost efficient but still are high quality. (Examples: Fellers, AGFA, Quality Media, Laird Plastics, Drytac, Expolinc, Grimco, & Lindenmyer)
  • Traveling to Tradeshow Exhibits to find new materials and raw goods for the Company (SGIA)
  • Working with new vendors to find recycling centers that will guarantee to recycle our material for Sparks to reuse
  • Negotiate pricing, terms and conditions, and execute contractual commitments with suppliers
  • Looking up and entering work orders and project descriptions using Autojaf
  • Develop and maintain industry knowledge library
  • Researching new materials that are environmentally friendly
  • Entering transactions, project hours and employee time using Kronos
  • Track domestic and overseas packages
  • Greeting visitors and giving tours of our department
  • Coordinating meetings with our clients and vendors
  • Creating correspondence
  • Making travel arrangements (through Internet or preferred travel agency) and creating personalized itineraries
  • Maintaining Graphics Department Calendars
  • Developing and Maintaining the Department Production Schedule
  • Timekeeping and Payroll
  • Maintaining vacation schedule
  • Answering and screening telephone calls

Moss Production Administrator

SPARKS EXHIBITS
Philadelphia
07.2007 - 05.2020
  • Responsibilities include:
  • Request all estimates
  • Create and submit all Purchase Orders for both Custom and Portal orders
  • Maintain the Portal (ordering system for SEG Fabric)
  • Upload files for orders
  • Maintain production and shipping schedule

Education

Bachelors of Science - Business Administration and Marketing

Wesley College
Dover, DE
05.2007

Diploma -

Lower Moreland High School
Huntingdon Valley, PA
06.2003

Skills

  • Microsoft Word
  • Excel
  • Outlook
  • PowerPoint
  • Google Docs
  • Google Books
  • Google Slides
  • Foundation
  • GroupWise
  • Solomon
  • Autojaf
  • SparksLink
  • Internet
  • Orbitz
  • Expedia
  • Facebook
  • Twitter
  • YouTube

References

Available upon request.

Timeline

Office Manager

TRUSKEY, INC.
05.2020 - Current

Graphics Assistant Manager & Purchaser

SPARKS EXHIBITS
07.2007 - 05.2020

Moss Production Administrator

SPARKS EXHIBITS
07.2007 - 05.2020

Bachelors of Science - Business Administration and Marketing

Wesley College

Diploma -

Lower Moreland High School
Kathleen E. Testa