Katrin Lautenschläger-Carnier

Project Management

Sponsorship Activities:

• Strategic selection and scoping: select and prioritize congresses/events within budget; determine which processes are covered by i-Hub or LEDOX; initial contract handling in sponsorship context.
• Compliance, branding, and sponsor engagement: close coordination with Compliance/Legal; provide Merck branding assets; ensure sponsorship benefits are processed by the contract partner.
• Contract and financial processing: contract handling and review of sponsoring-related processes; invoice processing.

R&D Infrastracture Darmstadt:

Translational Science Center

• Communications: Responsible for move-related communications, including newsletters and a centralized information hub (SharePoint) with essential guidance for building occupants. Compile and maintain the building occupant roster.
• Office Workstream leadership: lead the Office Workstream for office moves and coordinate future collaboration in the new building.

Darmstadt site-based projects

• Support the evaluation of usage/ occupancy of office and lab space in the HC R&D buildings at the DA site, including desk allocations, procurement, and information on R&D buildings
• Support alignment with stakeholders and R&D functions
• Coordination of cross functional, operational processes to foster R&D effectiveness
• Perform cost comparisons and support supplier selection.
• Ensure clear communication to align requirements and expectations.
• Oversee invoice processing and related financial workflows for timely accurate payments

Support scientific and non-scientific exchange

Planning, Organization, and Execution of the Annual Event R&D Day

• Planning and governance: Organize cross-functional team meetings and ensure representation from all R&D areas; coordinate with internal Event Management.
• External and branding: Source/contract external keynote speakers; select agencies and manage branding materials.
• Program execution and continuous improvement: Organize a poster session with booths; arrange catering; drive continuous improvement through post-event reviews.

Planning, Organization, and Execution of R&D Get Together and team events

Personal Referee/Assistant

Support R&D Site Operations

· Travel bookings (ATG), travel expense reimbursements (Concur)

· Time administration (TMW)

· HR-related processes

· Invoice processing; creation of POs with ARIBA

· Redwood: building monthly accruals

· Ledox: drafting CDAs and other contracts

· I-Hub Super User: processing of compliance-relevant contracts and permissions

· Health Agent and member of “AG – Occupational Health Management (AG-BGM)”

· Meeting Planning

· Support of collaboration management and infrastructure projects

• Independent handling and organization of various events in Germany and abroad
• On-site support and coordination for group travel in Germany and abroad, as required
• Supervision of the specified budgets
• Conducting price-performance comparisons
• International correspondence and communication

• Organization and handling of group and incentive programs

• Elaboration and organization of tours and group programs

• Worked at a temporary employment agency