Konstantinia Bug

*Manage Outlook calendars and handle internal and external meetings;

*Monitor my HoD inbox;

*Manage business travels arrangements and their reimbursements;

*Organization of the divisional and sectional meetings;

*Organization of bi-monthly high-level NCA meetings, including agenda preparation, documents preparation, as well as, acting as the division's main key contact with all the NCAs;

*Supporting the organization of regular meetings and other conferences that fall under the overall responsibility of the division;

*Preparing reports, presentations and keeping archives in my division;

*Drafting, preparation and formatting of standard correspondence;

*IGAM, Darwin, Astra, IAM, IMAS access rights management as a key-user and performing the respecting reconciliation exercises;

*Budget and headcount monitoring, as well as, supporting in the recruitment process;

*Manage the seating plan of the division and keeping planon up to date;

*Assisting my colleagues with ad hoc requests (Darwin, Imas, IAM, IGAM access rights, meeting rooms booking, stationary orders, docusign workflow etc.);

*Organize team building events and social events to promote the team spirit;

*Collaboration with the HOL MA’s and senior MA’s and acting as their back-up;

*Preparing and distributing team-based communications to foster collaboration and enhance team morale.

*Overseeing training and onboarding process for all newly hired employees.

*Manage Outlook calendars and handle internal and external meetings; *Monitor my HoD inbox;

*Manage business travels arrangements and their reimbursements;

*Organization of the divisional and sectional meetings;

*Organization of bi-monthly high-level NCA meetings, including agenda preparation, documents preparation, as well as, acting as the division's main key contact with all the NCAs;

*Supporting the organization of regular meetings and other conferences that fall under the overall responsibility of the division;

*Preparing reports, presentations and keeping archives in my division;

*Drafting, preparation and formatting of standard correspondence;

*IGAM, Darwin, Astra, IAM, IMAS access rights management as a key-user and performing the respecting reconciliation exercises;

*Budget and headcount monitoring, as well as, supporting in the recruitment process;

*Manage the seating plan of the division and keeping planon up to date;

*Assisting my colleagues with ad hoc requests (Darwin, Imas, IAM, IGAM access rights, meeting rooms booking, stationary orders, docusign workflow etc.);

*Organize team building events and social events to promote the team spirit;

*Collaboration with the HOL MA’s and senior MA’s and acting as their back-up;

*Preparing and distributing team-based communications to foster collaboration and enhance team morale.

*Overseeing training and onboarding process for all newly hired employees.

*Maintaining the list of the supervised entities by updating ROSSI and IMAS;

*Monitoring the process of the publication of the list of the supervised entities in the ECB’s website;

*Issuing the weekly and monthly reports on the changes in the list of the supervised entities;

*Liaise with NCA’s to ensure the current and on time flow of information regarding changes in regards with the supervised entities (mergers, lapsing, withdrawals, acquisitions etc); *Liaise with internal stakeholders to ensure data quality (RIAD team, SUP team, SSE team);

*Maintain internal databases regarding delegating decisions; *Drafting and monitoring the approval process of delegated decisions;

*Migration of ROSSI to IMAS

*Testing and Roll-out of IMAS Institution Register.

*Manage Outlook calendars and handle internal and external meetings;

*Monitor my HoD inbox;

*Manage business travels arrangements and their reimbursements;

*Organization of the divisional and sectional meetings;

*Organization of bi-monthly high-level NCA meetings, including agenda preparation, documents preparation, as well as, acting as the division's main key contact with all the NCAs;

*Supporting the organization of regular meetings and other conferences that fall under the overall responsibility of the division;

*Preparing reports, presentations and keeping archives in my division;

*Drafting, preparation and formatting of standard correspondence;

*IGAM, Darwin, Astra, IAM, IMAS access rights management as a key-user and performing the respecting reconciliation exercises;

*Budget and headcount monitoring, as well as, supporting in the recruitment process;

*Manage the seating plan of the division and keeping planon up to date;

*Assisting my colleagues with ad hoc requests (Darwin, Imas, IAM, IGAM access rights, meeting rooms booking, stationary orders, docusign workflow etc.);

*Organize team building events and social events to promote the team spirit;

*Collaboration with the HOL MA’s and senior MA’s and acting as their back-up;

*Preparing and distributing team-based communications to foster collaboration and enhance team morale.

*Overseeing training and onboarding process for all newly hired employees.

*Manage Outlook calendars and handle internal and external emails;

*Manage business travels arrangements and their reimbursements;

*Organization of the divisional and sectional meetings;

* Supporting the organization of regular meetings and other conferences that fall under the overall responsibility of the division;

*Entering externals (agency staff and contractors) in ISIS; *Creating PO's and monitoring the goods receipt process; *Preparing reports, presentations and keeping archives in my division;

*Drafting, preparation and formatting of standard correspondence;

*Darwin access rights management as a key-user;

*Assisting my colleagues with ad hoc requests;

*Collaboration with the DG-IS MA’s and acting as their back-up;

*Organization of high level medical conferences worldwide;

*In charge of the Project planning and assignment allocation among the team;

*In charge of the Budget planning

*In charge of the public relations, including the monthly newsletter, the social media accounts and the youtube channel;

*Data archiving;

*Managing travel arrangements in the service desk of the company;

*Getting in contact with the clientele base and advertise the company traveling products;

*Supporting the clients in our call center during their trip and manage their requests;

*Management support;

*Outlook inbox and calendar management;

*Preparation and production of internal reports and briefings; *Preparation and Publication of the daily press briefings;

*Supporting in the organization of high level international conferences;

*Welcoming and accommodating the VIP visitors;

*Ottoman History and Language; *Turkish History and Language; *Sociology; *European history; *Thesis on Migration and Diaspora Identity;

*International Relations; *European Politics; *European Law; *Migration Law and Policies; *Research Methods;

*Social Studies; *Political Philosophy; *European Law; *European History; *European Economics;