Outlook
Kristine McFarland
Executive Assistant
Langenfeld
Summary
Collaborative, resourceful C-Suite Virtual Executive Assistant/Personal Assistant with senior level expertise in supporting business operations, project management, event marketing.
Trusted business partner who protects, preserves and boosts executive’s time, optimizing efficiency in a fast-paced, dynamic manner.
Proven capacity to lead and motivate utilizing analytical and interpersonal skills, focusing on detailed results and flexibility. Known for utmost personal integrity, discretion and professional acumen.
Overview
13
13
years of professional experience
4
4
years of post-secondary education
2
2
Languages
Work History
Executive Assistant to CEO
Enzinc, Inc.
Richmond
03.2022 - 09.2023
- Created Investor data room document portal for Series A funding with over 400 potential investors, along with investor database to keep track of conversations.
- Researched and implemented corporate Payroll system/software, HRIS System, IT inventory database.
- Hired commercial real estate partner to secure new manufacturing location for pilot line. Successfully secured 10k square foot space with lease negotiations conducted by myself.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
Virtual Executive Assistant
Sunfolding
Alameda
08.2021 - 09.2022
- Worked with over 50 VCs on all aspects of Series C funding, from relationship building to scheduling to creating Series C tracker and due diligence.
- Revamped Company's entire NDA tracker to a more user-friendly platform.
- Patent Library Manager.
- Created and managed office systems to efficiently deal with documentation.
- Promoted team productivity by keeping supplies organized and well-stocked.
Virtual Executive and Marketing Assistant
Veracity Commercial Partners
San Francisco
01.2020 - 09.2021
- Lead generation of potential commercial real estate clients including CRM list management and email outreach. Photographing and designing marketing flyers on new office lease space.
- I successfully sourced over 76k new leads along with 7 closings of leased office space during major down turn in commercial real estate rentals in San Francisco.
Contract Executive Assistant to Global CEO
Hotwire Global
San Francisco
02.2019 - 10.2019
- Organized highly complex, extensive travel schedule, both domestic and international. Cultural ambassador and managed office operations, including vendor management, new hire onboarding, and IT assistance. Coordinated all Lunch and Learn colleague hosted panels and vendors, showcasing Hotwire's brand experience.
- Co-coordinated Hotwire's annual “Bootcamp” event bringing over 300+ global employees for week-long celebration in Dublin, Ireland. From location scouting, onsite contact, run-of-show agenda production, team outings, and conference scale meetings.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
Executive Assistant to President and CEO
Enphase Energy
Petaluma
06.2010 - 09.2017
- Coordinated all offsite meetings and annual summer party with 120K budget for 600 attendees. Arranged global travel for corporate, non-deal roadshows, investor relations, and customer meetings. Worked heavily with GM of NA Sales and sales team, creating agendas for current and potential customer meetings. Worked with key executives to send account managers on global tours to showcase Enphase's product.
- Coordination of Enphase's company’s IPO, working with legal, marketing and PR to create a smooth IPO experience. Worked with bankers, investors on non-deal roadshows, PR coordination and press coverage.
- Acted as Chief of Staff, conserving Executive Teams time. Promoted Enphase's image by representing the President and CEO internally and externally; interfaced with key executives, investors, customers, members of the press, Board of Directors, and employees.
Education
Associate of Arts - Radio And Television Broadcasting Technology
San Francisco State University
San Francisco, United States 09.1989 - 06.1993
High School Diploma -
Apollo High School
Minnesota, United States 01.1988 - 06.1988
Skills
Schedule & calendar planning
Project planning
Conference planning
Member, International Association of Administrative Professionals (IAAP)
Travel coordination
Project Management
Administrative support
Expense reporting
Office administration
Schedule Management
Staff Management
Office management
Employee training and development
Travel accommodations
Business administration
Budgeting
Accomplishments
- Planned corporate meetings, lunches and special events for groups of 60 to 600+ employees.
- Engaged and onboarded staff in France, Italy, Germany and Australia
- Prepared and distributed payroll for staff of 25 direct reports.
Software
G-Suite
MS Office Suite
Canva
Interests
Hiking
Pottery/Ceramics
Painting
SUP/kayaking
Yoga/Pilates
Knitting
Timeline
Executive Assistant to CEO
Enzinc, Inc.
03.2022 - 09.2023
Virtual Executive Assistant
Sunfolding
08.2021 - 09.2022
Virtual Executive and Marketing Assistant
Veracity Commercial Partners
01.2020 - 09.2021
Contract Executive Assistant to Global CEO
Hotwire Global
02.2019 - 10.2019
Executive Assistant to President and CEO
Enphase Energy
06.2010 - 09.2017
Associate of Arts - Radio And Television Broadcasting Technology
San Francisco State University
09.1989 - 06.1993
High School Diploma -
Apollo High School
01.1988 - 06.1988