Livia Szollosi

Senior Executive Assistant to Chief Distribution Officer and Chief Underwriting Officer

• Managing calendars, external and internal meeting schedules, liaising with brokers and clients
• Coordinating monthly team meetings and quarterly committee meetings (agenda setting and follow up, taking minutes and tracking actions) across Underwriting and Distribution teams
• Supporting Underwriting Chief of Staff with projects
• Preparing presentations and managing SharePoint sites
• Ensuring all documentation is up to date, including internal audit files and PUAs
• Tracking overseas travel budget and travel authorisations for the CUO's direct repo
• Managing executives' inbox and communicating on their behalf where necessary
• Arranging domestic and overseas travel (flights, hotel, visa, car hire)
• Extensive administrative support, including raising and processing invoices, processing travel expense claims, arranging business entertainment, client dinners and supporting with client events
• Organising and managing team offsites, retreats and Town Halls
• Assisted in improving standard operating procedures for company business travel
• Adapting and pioneering Copilot Work and agentic AI use to support daily tasks
• Internal informal event management (member of company Social Committee)

Executive Assistant to Lead Partner / Team Assistant for the Japanese Services Group

• Managed the Partner's calendar, external and internal meeting schedule
• Arranged domestic and overseas travel
• Supported the wider Japanese expat team with daily tasks, presentations, etc.
• Maintained correspondence in Japanese with Tokyo Head Office
• Provided extensive administrative support, including raising and processing invoices, processing travel expense claims, and organising business entertainment.
• Coordinated internal and client meetings for the Partner and wider team
• Provided event planning, coordination and on-site support for yearly JSG EMEA Annual Meetings
• Prepared presentations for client proposals and meetings
• Prepared agendas and supported with minute-taking

• Managed CEO calendars and daily schedule planning
• Arranged domestic and overseas travel, including flights, hotels, visas, and chauffeur
• Coordinated internal and client meetings across departments and stakeholders
• Organised monthly board meetings, including logistics and meeting-day readiness
• Acted as gatekeeper for internal and external communications and queries
• Processed high-level administration including invoices, filing, and expense claims.
• Booked weekly golf outings and business dinners for executive relationship management
• Handled clerical tasks by screening mail and incoming calls
• Prepared documents for signature and drafted thank-you letters and RSVPs
• Maintained personalised communications to business partners on executive behalf
• Managed office files and supplies, liaising with contractors when needed
• Arranged client meetings by greeting visitors and organising catering and gifts
• Supported monthly board meetings by preparing agendas and coordinating refreshments
• Translated firm-wide CEO bulletins and speeches from Japanese into English
• Executed internal events by coordinating schedules, logistics, and on-site support

• Created customised itineraries and bespoke proposals for inbound FIT customers from the UK, Europe, Latin America, and Australia
• Booked land services: accommodation, tour guides, transportation (plane and train tickets and private car hire)
• Prepared quotes for multiple-day package tours
• Supervised over 50 tours per month and acted as direct emergency contact for clients on the ground
• Handled client complaints
• Acted as liaison for Japanese suppliers and negotiated claims between suppliers and clients
• Acted as liaison for travel agents in various countries