Madeleine Walenta
Nuernberg
Summary
Professional administrative professional with track record in supporting executive leadership with 10 + years of experience. Proven ability to handle confidential information and manage executive schedules effectively. Focused on fostering team collaboration and meeting dynamic business needs through exceptional communication and organizational skills.
Overview
16
16
years of professional experience
Work History
Executive Assistant
Roboyo GmbH
01.2022 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
Office Manager
Bissantz & Company GmbH
11.2016 - 12.2021
- Managed office operations while communicating with stakeholders and colleagues.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Assisted in the recruitment process, conducting interviews and onboarding new employees to promote a seamless integration into the team dynamic.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
Team Assistant
Schultze & Braun MbH
04.2014 - 11.2016
- Boosted team morale through the planning and execution of engaging team-building events and summer parties.
- Facilitated successful meetings by preparing agendas, recording minutes, and following up on action items.
- Managed travel arrangements for executives, ensuring cost-effective solutions and smooth itineraries.
- Supported project completion by coordinating tasks, resources, and deadlines among team members.
Travel Manager
DER Deutsches Reisebüro GmbH & Co. OHG
08.2009 - 06.2012
- Provided customers with best deals and well-researched travel options.
- Maintained operational proficiency in coordinating both international and domestic travel accommodations for customers, arranging for airfare as well as hotel and rental car.
- Assisted clients with flight changes and cancellations to minimize travel disruptions.
- Promoted dedicated customer service and support by promptly resolving customer complaints.
Education
Travel Management
Nuremberg, Germany06-2012
Vocational Diploma - Economics, Administration, Administration of Justice
Staatliche Fachoberschule
07.2009
Secondary School Level I Certificate -
Emmy-Noether-Gymnasium
07.2006
Skills
- Excellent multi-tasking ability
- Organizational skills
- Office administration
- Travel coordination
- Excellent communication skills
- Flexible & Determined
- MS Office
- Fluent in German, English, Spanish
- Writing and verbal communication
- Good telephone etiquette
- Schedule management
- Meeting arrangements
- Conference planning
- Office Management
- Travel arrangement coordination
Languages
German
Bilingual or Proficient (C2)
English
Advanced (C1)
Spanish
Advanced (C1)
French
Elementary (A2)
Timeline
Executive Assistant
Roboyo GmbH
01.2022 - Current
Office Manager
Bissantz & Company GmbH
11.2016 - 12.2021
Team Assistant
Schultze & Braun MbH
04.2014 - 11.2016
Travel Manager
DER Deutsches Reisebüro GmbH & Co. OHG
08.2009 - 06.2012
Travel Management
Vocational Diploma - Economics, Administration, Administration of Justice
Staatliche Fachoberschule
Secondary School Level I Certificate -
Emmy-Noether-Gymnasium
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