Summary
Overview
Work History
Education
Skills
Personal Information
Accomplishments
Timeline
AdministrativeAssistant
Maria Bitouni

Maria Bitouni

Berlin

Summary

Driven and resourceful administrative professional with 10+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Dependable and quick-learning team player with effective communication and organization skills.

Overview

15
15
years of professional experience
6
6
Languages

Work History

Executive Assistant

Wayfair DE
01.2022 - Current
  • Administering support for 3 Executives across diverse locations and domains, overseeing calendars, meetings, and fostering team collaboration within 330-employee organization for optimal efficiency
  • Managed schedules, events and travel plans for conferences, meetings and seminars, as well as international and domestic trips for 3 executives
  • Contribute to key Tech org projects like Performance Cycle, Return to Office initiative, and Reduction in force
  • Manage various Executive Assistants' activities and engagements. Covering for VPs & CTO during their Executive Assistant absence
  • Coordinate comprehensive logistics for impactful meetings, ensuring inclusivity, technical support, agenda and content creation, and post-meeting feedback and evaluation
  • Manage diverse accounting tasks, including expense reports, purchase orders, and executive invoices
  • Work with reception area in weekly meetings to ensure smooth operations for in-house events, Return to Office plans, and office supply management
  • Organize both physical and virtual employee engagement events and assist in coordinating large-scale supplier summits
  • Support the Director of Talent for EU & Asia over nine months, managing calendars, travel arrangements, and expenses
  • Handle sensitive business and personnel data and time-sensitive material with highest discretion and tact.

L&D Senior Consultant/Executive Assistant

Vodafone Albania
03.2013 - 07.2020
  • Prioritize and manage schedules of Chief People Officer, directing their focus towards critical strategic matters
  • Handle intricate calendar management, ensuring successful coordination of all People & Organization meetings with internal and external stakeholders
  • Scheduled global annual portfolio reviews for over 400 participants. Plan, develop, manage, and create development and succession plans for talented individuals
  • Create and execute Learning Strategy aimed at cultivating a culture of learning
  • Identify essential skills needed throughout the organization, design appropriate training programs, and establish procedures to maintain and reinforce these skills as necessary.

L&D Senior Consultant / Team Assistant

Vodafone Albania
03.2011 - 03.2013
  • Establish, create, and implement crucial learning initiatives, supervising team workshops and partnering with internal and external stakeholders to craft yearly training plans and budgets. This fosters increased employee engagement in learning initiatives
  • Create tailored Learning Solutions for areas like Customer Experience, Marketing, Leadership, and Agile Methodologies
  • Oversee and manage critical meeting functions within the People & Organization business unit, including organizing all-hands meetings, team events, and handling supply and catering orders
  • Manage all company travels, both international and domestic, as well as processes related to absence requests, holiday activities, and related reports.

HR Administrator

Vodafone Albania
10.2009 - 03.2011
  • Primary liaison for our international staff, offering assistance with visa applications and relocation procedures
  • Extensively manage calendars, visas, and travel arrangements in close collaboration with travel agencies, alongside overseeing expense management tasks
  • Managed employee data and privacy to keep employee data confidential per organizational privacy policies
  • Accountable for comprehensive office coordination, handling appointments, preparing and disseminating materials, translating and formatting letters and presentations
  • Improved office efficiency by effectively managing internal communications and correspondence

Recruitment Junior Analyst

Vodafone Albania
10.2008 - 10.2009
  • Conducted effective research on potential job candidates and compiled details into reports.
  • Placed advertisements, evaluated applicant credentials, conducted initial interviews and pre-screening assessments
  • Managing documentation and preparing contracts pertinent to the recruitment process
  • Tasked with arranging and managing the VFAL student internship program, establishing and nurturing regular communication with primary universities
  • Supported job fairs, open houses, and recruiting events

Education

Bachelor of Science - Psychology

University of Tirana
Tirana Albania

Skills

SAPundefined

Personal Information

Nationality: Greek/Albanian

Accomplishments

  • Onboarding the Head of Technology in our recently open Wayfair in India
  • EA Global Field Day & Invest in you session
  • Wayfair EU Summit
  • Convergence stream lead for Learning Employee Experience
  • Development of Learning Strategy

Timeline

Executive Assistant

Wayfair DE
01.2022 - Current

L&D Senior Consultant/Executive Assistant

Vodafone Albania
03.2013 - 07.2020

L&D Senior Consultant / Team Assistant

Vodafone Albania
03.2011 - 03.2013

HR Administrator

Vodafone Albania
10.2009 - 03.2011

Recruitment Junior Analyst

Vodafone Albania
10.2008 - 10.2009

Bachelor of Science - Psychology

University of Tirana

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Maria Bitouni