Office Administrator
Atria Builders, LLC
New York
01.2011 - 01.2014
- Administrative Assistant to Senior Vice President
- Management over 50 emails, documents, and confidential plans
- Set-up new e-files for each project office
- Responsible for violations and hearing appointments
- Managing all printing and reproduction of plans for architectural work
- Assisted with invoices and requisitions for project developer
- Prepared and maintained departmental and construction contracts and invoices and submitted for payment.
- Assist in request for information from contractor or subcontractors seeking clarification of specifications, agreements, construction plans, or drawings.
- Evaluated office documentation to check accuracy and complete missing pieces, avoiding delays and maximizing team productivity
- Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events
- Tracked office supplies and restocked low items to keep team members on-task and productive
- Reported on daily office activities to help managers stay on top of dynamic conditions and make proactive decisions
