MICHELLE DIOLOLA

• Contributed to smooth business operations by planning and organizing meetings and conferences.
• Managed complex calendar scheduling with focus on proper allocation of executive availability.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Prepared meeting agendas and briefing papers for members of board of directors and executive team.
• Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
• Provided administrative support to senior leadership and members of executive board while maintaining confidentiality.
• Complied with special requests from board members for research, assistance and travel arrangements.
• Assisted senior management with major initiatives and projects.
• Created regular reports and updated internal databases.
• Screened incoming mail, publications and other correspondence directed to management team members.
• Coordinated and executed special projects.

• Provides high-level of administrative support and assistance and directly reporting to the CEO on his daily administrative duties from managing calendar of appointments, drafting and distributing correspondence, make travel and accommodation arrangements, screen and direct phone calls, organize and maintain the office filing system to conducting research and prepare report relating to Director’s office.

• Serve as the primary point of contact among executives, employees, clients to all constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature.

• Prioritize and determine appropriate course of action, referral, or response, exercising judgement reflecting to CEO’s style and organization policy.

• Perform all other delegated work such as office administration, accounting, marketing and purchasing and all other related functions to ensure that all matters under the Director’s office has been taken care of.

• Acting as a liaison of the organization on behalf of the CEO and provide support to the Board of Directors from arranging and handling all logistic function for Board Meetings and different events, organizing and preparing agendas and papers for board meetings and distribute presentation materials.

• Adhere to compliance with applicable rules and regulations set in by laws regarding Board matters. Overseeing corporate policies, making sure they are kept up to date and referred to the appropriate committee for approval.

• Assisted counsel in preparing answers, providing documentation, and information for discovery request.
• Helped attorneys prepare for trial by organizing exhibits and calling on witnesses to testify at hearings.
• Analyzed evidence gathering and presentation, client counseling and jury selection methods processes for civil litigation.
• Summarized depositions, legal documents and other material to provide attorney with relevant material for cases.
• Maintained and updated organized client contact information to keep in touch with clients and provide updates on cases.
• Managed scheduling of court calendars and deadlines to maintain smooth flow of firm operations.
• Communicated with clients, opposing counsel and court personnel to keep all parties informed on case updates.
• Edited and proofread legal documents to verify accuracy.
• Monitored changes in laws, regulations and other legal matters to keep firm compliant with requirements.
• Assisted in preparation of settlement proposals and agreements to help attorneys negotiate settlement in best interest of client.
• Contacted clients to schedule appointments and discuss progress of cases.
• Assisted attorneys with reviewing and organizing witness reports.