Niloufar Lavinia Khosravi
Ottobrunn
Summary
Multilingual and highly organized Office Coordinator and Legal Assistant with over 5 years of experience in legal office management and project coordination. Proven track record in enhancing office efficiency, optimizing legal documentation processes, and improving team productivity. Skilled in managing complex scheduling, billing, and client communications. Fluent in English, German, Persian, and Turkish, with advanced proficiency in Microsoft Office and legal software such as beA-Desk, stp KMS and DMS and legal billing software such as Collaborati. A reliable and adaptable professional with strong problem-solving and leadership abilities, ready to contribute to a dynamic team in San Francisco. Available for immediate employment as a British citizen with an LLB degree in Law with Honors.
Overview
9
9
years of professional experience
Work History
Office Coordinator and Legal Assistant
Stetter Rechstanwälte
01.2024 - Current
- Proven ability to efficiently manage and prioritize multiple tasks and deadlines in fast-paced environments.
- Expertise in coordinating schedules, meetings, legal appointments, and managing legal documentation systems.
- Proficient in maintaining case files, tracking case progress, and managing legal calendars.
- Skilled liaison between attorneys, clients, and third parties, including courts and opposing counsel.
- Strong knowledge of legal deadlines and proficient in using legal calendaring software for tracking court dates.
- Comprehensive management of billing and financial matters, including issuing, tracking, and reconciling payments.
- Experience with budgeting, financial reporting, cash flow monitoring, and coordinating with accountants to ensure tax compliance.
- Skilled in legal billing, accounts payable/receivable, and using legal billing software such as stp Lexolution (similar to Intapp Time).
- Strong understanding of legal ethics, handling confidential information with discretion and professionalism.
- Expertise in managing office technology and resolving technical issues through coordination with IT staff and vendors.
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and legal case management software.
- Actively managed law firm and individual lawyer rankings in legal directories by preparing and submitting necessary documentation.
- Strong analytical skills to anticipate office needs and proactively resolve issues.
- Proven ability to manage large case teams, ensuring timely and accurate project completion.
- Implemented inventory control measures, reducing waste and maintaining adequate office supply stock levels.
- Facilitated team collaboration, ensuring timely completion of projects in a deadline-driven environment.
- Assisted with hiring, conducting interviews, and onboarding new employees to maintain company culture.
- Provided administrative support, managing scheduling, travel arrangements, and legal documentation.
Manager and Coordinator
Malentu International Trade and Consultancy Company
09.2018 - 01.2024
- Business Process Improvement: Devised and implemented strategies that boosted long-term business success and increased profit levels by 25% through process improvements.
- Client and Stakeholder Relations: Managed day-to-day business operations, fostering strong professional relationships with customers, wholesale contacts, banks, and customs brokers to enhance business operations.
- Global Customer Management: Established a successful international reputation by working with clients worldwide, including the USA and Canada, and maintaining strong relationships with governmental bodies.
- Client Relationship Development: Developed and cultivated relationships with new and existing clients through clear communication and exceptional interpersonal skills, resulting in increased business opportunities.
- Legal Expertise Application: Leveraged legal knowledge to ensure the protection of employee, customer, and client rights, supporting ethical business practices.
- Cost Reduction and Resource Management: Reduced operational costs by implementing process improvement initiatives and optimizing resource management, contributing to the company's financial growth.
- Calendar and Travel Management: Effectively managed calendars, scheduled meetings, and coordinated travel arrangements for a team of professionals, ensuring seamless and efficient workflow.
Personal assistant and trainee lawyer
Yalcin & Toygar International Law Firm
11.2017 - 06.2018
- Senior Partner Support: Efficiently managed the schedules, appointments, and travel arrangements for senior partners, optimizing their time and ensuring seamless daily operations.
- Client Coordination: Coordinated customer appointments and maintained proactive communication to foster smooth cooperation and enhance client satisfaction.
- Legal Document Management: Drafted and meticulously proofread a variety of legal documents, ensuring precision and adherence to company standards and regulatory compliance.
- Confidential Information Handling: Managed confidential information with the utmost discretion, facilitating an organized workflow between legal teams to enhance productivity.
- Documentation Organization: Maintained a systematic filing system for both personal and professional documentation, ensuring easy retrieval and adherence to organizational policies.
- Time Management Enhancement: Improved the time management of executives through effective prioritization and organization of tasks, resulting in increased efficiency and reduced operational delays.
- Expense Monitoring: Closely monitored expenses and maintained an organized filing system for financial records, facilitating accurate financial reporting and budget management.
- Mail and Invoice Processing: Handled incoming mail, bills, and invoices, executing appropriate actions to ensure timely responses and resolution of outstanding matters.
- Legal Draft Preparation: Prepared and filed essential legal documents, including complaints, petitions, and contracts, ensuring all submissions were complete and accurate.
- Client Problem Resolution: Addressed and resolved client issues during meetings, utilizing strong problem-solving skills to foster trust and satisfaction.
- Information Analysis: Analyzed and summarized extensive information, including reviewing evidence and facts related to cases, contributing to informed decision-making and case strategy development.
Personal assistant and paralegal
Par Law Firm
06.2015 - 10.2015
- Drafted and reviewed legal applications to ensure accuracy and compliance with procedural requirements.
- Prepared and tailored contracts to meet the specific needs of clients.
- Filed liens, seized goods, and implemented necessary legal procedures to enforce court orders.
- Assisted in obtaining court decisions by collaborating with judges and ensuring timely submissions.
- Presented cases before judges, advocating on behalf of clients and contesting legal points.
- Provided clear communication and legal advice to clients in challenging situations, including those in custody.
- Contributed to the firm’s growth by acquiring and managing a diverse portfolio of international clients.
- Ensured meticulous filing and organization of both personal and professional legal documentation.
- Enhanced the firm’s operational efficiency by supporting executive time management through effective task prioritization and organization.
Education
J.D. - Law
Queen Mary University
London, United Kingdom06-2017
Skills
- Office Management
- Project coordination
- Writing and Oral Communication in English
- Time management
- Microsoft Office
- Team co-operation
- Data entry
- Multitasking
- Discretion and Confidentiality when handling sensitive information
- Familiarity with Legal terminology
- Preparation of documents
Calendar management
- Administrative Support
- Budgeting and finance
- Process Optimization
- Travel Coordination
- Mail handling
- Performance Improvement
- Cost Control
- Bookkeeping
- Technical Support
- Client Relationship Management
- Workflow oversight
- Organizational Skills
Accomplishments
- Company Law
- Competition Law
- Commercial and Consumer Law
- Tort Law
- Criminal Law
- Family Law
- Land Law
- Contract Law
- Equity and Trust
Law Areas I have proficiency:
ECDL Certificate
References
References available on request.
Languages
English
Bilingual or Proficient (C2)
Turkish
Bilingual or Proficient (C2)
Persian
Bilingual or Proficient (C2)
German
Upper intermediate (B2)
Timeline
Office Coordinator and Legal Assistant
Stetter Rechstanwälte
01.2024 - Current
Manager and Coordinator
Malentu International Trade and Consultancy Company
09.2018 - 01.2024
Personal assistant and trainee lawyer
Yalcin & Toygar International Law Firm
11.2017 - 06.2018
Personal assistant and paralegal
Par Law Firm
06.2015 - 10.2015
J.D. - Law
Queen Mary University
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