Romy Dörpholz
Bergfelde,Berlin
Summary
Knowledgeable finance professional with 10 years of experience developing and implementing procedures that improve efficiency and optimize company performance. Skilled in account reconciliation, billing (credit and debit), internal and external audits (HGB). Key achievement: Implementation of ERP system Oracle NetSuite, spendesk, E-Invoicing (X-Invoice) and Sharepoint website of finance processes to ensure guidelines of compliance, tax law and to reduce legal and regulatory risks. Proven leadership skills with a strong background in process optimization and cross-functional collaboration in corporate environments.
Overview
25
25
years of professional experience
1
1
Certification
Work history
Head of Finance
gematik GmbH, Berlin
Berlin, Germany
01.2021 - 12.2025
- Finance Leadership & Reporting - Functional leadership of the finance team (5 members).
- Managed monthly VAT return and annual financial statement HGB and tax return.
- Responsibility for accounts receivable & payable, payment processing, and dunning.
- Oversaw preparation of financial reports to ensure compliance with regulatory standards and internal policies.
- Ensured compliance with regulatory standards by implementing stringent control measures.
- Liaised with external auditors for seamless audits.
- Ongoing optimization of ERP System to raise efficiency and costs.
- Counterpart with auditors, tax advisors, banks, and public institutions.
- Motivated the finance team to adopt a new ERP system (previous system DATEV)
- Mentored finance team members to foster professional development and improve overall performance.
Assistant Finance, Controlling & Procurement
gematik GmbH, Berlin
Berlin, Germany
11.2018 - 12.2020
- Financial Operations Support - Support of finance, controlling, and procurement operations.
- Scheduling and deadline management for the CFO.
- Preparation of management presentations.
- Process optimization (travel expense accounting).
- Increased efficiency by handling correspondence and organising files.
- Processed invoices, ensuring timely payments.
Operations Manager (Full-time)
NGneueGenusswelten GmbH, Berlin
Berlin, Germany
11.2014 - 09.2018
- Commercial & Operational Management.
- Planning, control, and optimization of operational processes.
- Personnel planning and leadership of up to 20 employees.
- Redesign flagship store and implement strong processes to increase efficiency.
- Monthly payroll accounting and preparation of financial accounting (DATEV).
- KPI analysis and performance reporting to CEO.
- Identified bottlenecks, implemented solutions, increased productivity.
- Implementation of bonus programs to increase sales volume.
- Franchisee of the Häagen-Dazs.
Project Management Assistant (Part-time)
Kemex, Berlin
Berlin, Germany
01.2013 - 10.2014
- Project & Quality Management - Coordination of machinery installation and dismantling projects.
- Project documentation and quality management.
- Preparation of inspection reports.
- International correspondence and travel expense accounting.
- Visa procurement for international business travel.
- Managed schedules and arranged logistics for project-related events and activities.
Working Student
NGneueGenusswelten GmbH
Berlin
12.2009 - 12.2012
Part Time Employee
GFB Gourmet Food & Beverage GmbH
Berlin
04.2009 - 09.2009
Parental Leave
none
10.2006 - 02.2008
Assistant of CEO
Luisenbräu GmbH
Berlin, Land Berlin
07.2004 - 03.2006
- Assisted in project management by tracking timelines and ensuring deliverables were met.
- Coordinated payroll activities for timely disbursement of salaries.
- Streamlined financial reporting processes to reduce errors.
Commercial Assistant
Cordon GmbH
Berlin, Berlin
01.2002 - 06.2004
Call Center Agent
Interlite GmbH
Berlin, Berlin
01.2001 - 12.2001
Education
Bachelor of Arts (B.A.) - Business Administration, Human Resources & Organization, Investment & Finance
University of Applied Sciences (HTW)
Berlin, GermanyState-Certified Commercial Assistant - Foreign Languages (English & French)
Best-Sabel Vocational Training Center
Berlin, GermanySkills
- Finance & Compliance
- Financial Accounting & Reporting
- VAT & Tax Compliance
- Annual Financial Statements HGB
- KPI Analysis
- Audit & Advisor Coordination
- Oracle NetSuite (ERP)
- DATEV Accounting Pro
- SAP FI
- MS Office, Access, ELO
- Spendesk, Lexware
- SPSS, Linux, Visual Basic
Certification
- 2024 – Europäischer Hochschulverbund Bilanzbuchhalter (IHK) "ongoing"
- 2023 – Haufe Academy: Leadership Training
- 2022 – Dr. Endriss Tax School: Travel & Entertainment Expenses
- 2020 – Beck Academy: Tax Compliance Officer
- 2020 – Dr. Endriss Tax School: Certified Accounting Expert (Zertifizierter Bilanzierungsexperte)
- 2019 – Maxpert: SCRUM for Agile Project Management
Languages
English: Fluent (spoken & written)
French: Basic knowledge
Affiliations
- Triathlon, Hiking, Cooking, Playing E-Piano
Timeline
Head of Finance
gematik GmbH, Berlin
01.2021 - 12.2025
Assistant Finance, Controlling & Procurement
gematik GmbH, Berlin
11.2018 - 12.2020
Operations Manager (Full-time)
NGneueGenusswelten GmbH, Berlin
11.2014 - 09.2018
Project Management Assistant (Part-time)
Kemex, Berlin
01.2013 - 10.2014
Working Student
NGneueGenusswelten GmbH
12.2009 - 12.2012
Part Time Employee
GFB Gourmet Food & Beverage GmbH
04.2009 - 09.2009
Parental Leave
none
10.2006 - 02.2008
Assistant of CEO
Luisenbräu GmbH
07.2004 - 03.2006
Commercial Assistant
Cordon GmbH
01.2002 - 06.2004
Call Center Agent
Interlite GmbH
01.2001 - 12.2001
State-Certified Commercial Assistant - Foreign Languages (English & French)
Best-Sabel Vocational Training Center
Bachelor of Arts (B.A.) - Business Administration, Human Resources & Organization, Investment & Finance
University of Applied Sciences (HTW)