TARA DAVIS
Newark
Summary
Organized Administrative Assistant with experience in managing high-priority tasks, administrative coordination, and office management. Strengths include strong communication skills, problem-solving ability and knowledge of multiple software platforms. Demonstrated ability to create efficient systems leading to improved overall productivity.
Overview
10
10
years of professional experience
Work History
Financial Secretary
Christina School District
11.2024 - Current
- Managed financial records and documentation for school district operations.
- Assisted in budget preparation and financial reporting for administrative needs.
- Processed payroll and vendor payments efficiently and accurately.
- Maintained confidentiality of sensitive financial information and personnel data.
- Provided customer service to clients regarding payment inquiries.
- Organized meetings, ensuring all materials were prepared and distributed timely.
- Maintained records of program activities, ensuring data accuracy and accessibility.
- Oversaw heavy load of administrative tasks while verifying accuracy and prompt completion of paperwork.
- Organized special events such as conferences, workshops, training sessions. for program participants.
Multi-Site Senior Secretary
Red Clay Consolidated School District
02.2024 - 11.2024
- Order, maintain inventory, and distribute office and instructional supplies/equipment.
- Enters, processes, and tracks payment vouchers using First State Financials (FSF).
- Maintains a complete and systematic set of records of all financial transactions.
- Completes functions related to district, department fiscal management, and reconciliation.
- Perform duties as assigned within state financial accounting software.
- Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.
- Prepare Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization, as requested.
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
- Facilitated communication between teachers, parents, and administration regarding student needs.
- Trained new administrative staff on office procedures and district policies.
- Assisted in maintaining confidential student and staff records and documentation.
School Executive Assistant
Brandywine School District
01.2018 - 02.2024
- Provide expert administrative support to and for senior management.
- Make travel arrangements, manage itineraries, and prepare expense and payroll reports.
- Maintain an organized office and protect sensitive, confidential information.
- Plan and coordinate special events, or cyclical projects.
- Prepare and distribute mass communications and/or productivity reports.
- Perform general business and banking transactions, i.e., manage cash receipts, prepare bank deposits, purchase orders, account reconciliation, and accounts receivable.
- Perform advanced data entry and/or document processing functions in automated systems to meet performance objectives.
- Assisted in recruiting processes by scheduling interviews and communicating with candidates.
Customer Service Executive
HBCS
02.2016 - 01.2018
- Responsible for monitoring and managing a team of customer service representatives when providing consumer support.
- Provide secretarial/administrative support.
- Exercise confidentiality, tact and diplomacy skills.
- Manage a high volume of inbound and outbound calls from patients, insurance carrier, and hospitals to resolve patient accounts.
- Research alternate insurance or payment options available while navigating and updating multiple patient accounting systems.
- Assess caller status to ensure the protection of patient privacy and compliance with State and Federal guidelines.
Education
Bachelor Degree - Psychology
Wilmington University
New Castle, DESkills
- Financial reporting
- Budget preparation
- Data accuracy
- Event coordination
- Communication skills
- Report preparation
- Advanced MS office suite
- Database and client management systems
- Confidentiality maintenance
- Bank reconciliation
- Invoice management
- Multitasking and time management
- Record management
- Office administration
- Customer service
References
Available Upon Request
Timeline
Financial Secretary
Christina School District
11.2024 - Current
Multi-Site Senior Secretary
Red Clay Consolidated School District
02.2024 - 11.2024
School Executive Assistant
Brandywine School District
01.2018 - 02.2024
Customer Service Executive
HBCS
02.2016 - 01.2018
Bachelor Degree - Psychology
Wilmington University