Viktoriia Brych
Berlin
Summary
Experienced assistance coordinator with top-notch implementation and project management abilities. Highly organized, methodical and skilled at overseeing daily milestones across high-performance teams. Well-versed in international aid planning and deployment.
Overview
23
23
years of professional experience
Work History
Project Officer – Quality assurance and reporting
Delegation of the European Union to Ukraine
12.2019 - Current
- Lead the annual planning and reporting processes, by seeking and collating input from all relevant colleagues and creating a streamlined and coherent end product
- Lead other ad hoc requests for reports or horizontal information, and contributes to monitoring and evaluation activities as requested
- Provide critical inputs and analysis into all draft reporting upon request of Head of Cooperation/Section
- Manage tracking tables for measuring and forecasting KPI results
- Ensure available of up-to-date general as well as more specialised presentations in cooperation with sector managers
- Ensure quality review and coherence of Action Documents, Annual Action Plans, Financing Agreements, Terms of References, etc
- Provide regular mentorship and guidance to sector managers to ensure quality reporting and takes the lead in harmonising reports
- Determine, negotiate and agree on in-house quality procedures, standards and specifications
- Act as a catalyst for change and improvement in performance and quality
- Suggest improvements for business processes
- Take part in internal and external coordination and cooperation with HQ and counterparts in the Ukrainian government
- Design, lead to approval and manage the implementation of framework programmes in support of Association Agreement implementation, coordinate their contracting and budget reallocations
- Lead improvements for shared document management, be the focal point for internal document management and IT systems.
Cooperation Assistant – Horizontal issues and reporting
Delegation of the European Union to Ukraine
08.2008 - 11.2019
- Lead on horizontal co-ordination, annual reporting and planning in the Operations section, consolidate annual contract and payment forecasts, projects risk assessments and establishment of annual control plan, follow the deadlines for reports and requests from Headquarters
- Prepare regular assessment of execution of payment and contract forecasts, implementation of KPIs for the annual report, be the local coordinator for internal project and financial management systems
- Design, lead to approval and manage the implementation of framework programmes in support of Association Agreement implementation, coordinate their contracting and budget reallocations
- Coordinate the implementation of Twinning and TAIEX programmes in Ukraine
- Be focal point for monitoring and evaluation system; draft annual plans and reports and provide guidance
- Contribute to multi-annual and annual programming documents, organize government consultations on programming, follow up draft Actions Documents through Quality Review process and adoption of Commission decisions
- Be liaison officer with the National Coordinator of EU assistance in Ukraine on signature of Financing Agreements, project registration, expert permits and VAT exemption procedures
- Be responsible for coordination and organization of annual portfolio reviews with the government
- Assist the Head of Cooperation with EU Member States coordination and arrangement of EU MS Cooperation Counsellors meetings
- Be donor coordination advisor in 2012-2014 and support donor coordination advisors in 2015-2019 on functioning and improving of government aid coordination systems
- Prepare joint Operations and CFS weekly management meetings; draft meeting reports and follow up the decisions taken.
Assistant to the Head of Operations
Delegation of the European Commission to Ukraine, Moldova, Belarus
01.2006 - 08.2008
- Ensure co-ordination between the Operation structures, including the Branch Offices in Minsk and Chisinau
- Be responsible for reporting to Headquarters; notably: to set up a permanent input system for data needed for annual report, prepare draft annual report for the three countries, prepare a draft Annual Management Plan
- Ensure management of relations with the external project monitors
- Be the focal point for the evaluation system
- Prepare briefings and issue preliminary assessments for the Head of Operation meetings
- Draft HoO meeting reports
- Ensure follow-up of decisions taken in the Head of Operation Section weekly meetings and in the Operation Staff bi monthly meetings
- Follow up all administrative issues for the Operations team (48 people).
Secretary in the Operations Section I
Delegation of the European Commission to Ukraine, Moldova, Belarus
01.2003 - 12.2005
- Assist Head of Section and project managers in the management of EC technical assistance programmes and projects (preparation of tenders, contract award and contract signature, issuing administrative orders, preparation of contract addenda, proofread Ukrainian translation of the ToRs, draft SoE, communicate with beneficiaries and project implementers on project management, financial issues, reporting, rules and procedures)
- Set up and update tables on the list of OS1 projects, contractual planning, payment forecast, workload of OS1 staff
- Consolidate common reports or planning of OS1 (financing forecasts, notes defining priorities, reports, debriefings)
- Manage internal and external correspondence, draft notes and letters, translate letters into/from Ukrainian, prepare meetings and missions, interpret and take minutes at the meetings.
Leading Expert of Information Resource and Technology Department
Secretariat of the Cabinet of Ministers of Ukraine
07.2001 - 01.2003
- Develop and implement governmental strategy on information resource and technology, E-Government issues
- Prepare daily reports on the main political and economic developments in Ukraine and the world, activity of the government members and agencies, for Prime Minister and Vice Prime Ministers
- Write reports, speeches, organize and assist in holding presentations, meetings, talks, meetings of the Cabinet members
- Translate Department’s correspondence from/into English, participate and interpret at the meetings with international organisations / foreign governments / donors / partners (World Bank, Canadian Agency for International Development, Renaissance Foundation, Intel, Nortel)
- Update, maintain and develop Cabinet Web-site, take part in the creation and launching of the governmental web-portal.
Education
Master of Business Administration -
Edinburgh Business School, Heriot-Watt University
Master’s Degree in Foreign Economic Management -
Interregional Academy of Personnel Management
Degree of specialist, qualification Translator/interpreter (English and German), linguist -
Kyiv National Linguistic University
Skills
- Cross-functional Collaboration
- Project Management
- Performance Monitoring
- Reporting and Documentation
- Budgeting and Forecasting
- Quality Control
Personal Information
- Date of Birth: 10/05/1980
- Gender: female
- Nationality: Ukrainian
Languages
English
Bilingual or Proficient (C2)
Ukrainian
Bilingual or Proficient (C2)
Russian
Bilingual or Proficient (C2)
German
Upper intermediate (B2)
French
Upper intermediate (B2)
Timeline
Project Officer – Quality assurance and reporting
Delegation of the European Union to Ukraine
12.2019 - Current
Cooperation Assistant – Horizontal issues and reporting
Delegation of the European Union to Ukraine
08.2008 - 11.2019
Assistant to the Head of Operations
Delegation of the European Commission to Ukraine, Moldova, Belarus
01.2006 - 08.2008
Secretary in the Operations Section I
Delegation of the European Commission to Ukraine, Moldova, Belarus
01.2003 - 12.2005
Leading Expert of Information Resource and Technology Department
Secretariat of the Cabinet of Ministers of Ukraine
07.2001 - 01.2003
Master of Business Administration -
Edinburgh Business School, Heriot-Watt University
Master’s Degree in Foreign Economic Management -
Interregional Academy of Personnel Management
Degree of specialist, qualification Translator/interpreter (English and German), linguist -
Kyiv National Linguistic University
Similar Profiles
Hildah Deborah NabuuleHildah Deborah Nabuule
Assistant to the Deputy Head of Delegation/Assistant Political Press & Information Section at European Union Delegation to UgandaAssistant to the Deputy Head of Delegation/Assistant Political Press & Information Section at European Union Delegation to Uganda
Teresa SastreTeresa Sastre
European Union Public Policy Consultant at Equinoccio SL and European Union Delegation to MexicoEuropean Union Public Policy Consultant at Equinoccio SL and European Union Delegation to Mexico
Alexander MayerAlexander Mayer
Trainee at European External Action Services (EU Delegation)Trainee at European External Action Services (EU Delegation)